Job Specification – Despatch Administrator
Reports to:Despatch Supervisor
Role Purpose:
The role of the Despatch Administrator is to ensure effective communication of all transport and order information is passed out to the relevant internal & external teams. They will support and work alongside the Despatch & Coldstore Team & ensure all daily admin tasks are met. In addition, they will provide generic admin resources & support as & when required to for the rest of the business.
Key Accountabilities

Admin Despatch

• SAGE despatch
• SAGE picking lists – Oldest date first where appropriate
• Stock Report Analysis – Customer orders vs finished goods stock level
• Communications with Customer/Planning & Operations
• Assist with booking orders with customers
• Customer order processing for both Fresh & Frozen Finished Goods & Raw Material
• Assist with Truck sheets & keeping these up to date
• Brakes – Inter warehouse transfer
• Return process & non-conformance process
• Disposal paperwork for Cold store & loading bay
• Red & euro pallet control
• Coordination of Factory requests – NPD, part pallets, raw material

Sales Admin

• General sales admin duties including reports required
• Customer communication when required
• Communication to all Account Managers in regard to stock availability
• Management of new products that are going live to the customer, ensuring they are set up correctly on sage.

Coldstore Analysis

• Assist with Month End & Weekly stock reports
• Assist with Space management
• Assist with any stock admin duties monthly

Holiday cover may be required for additional Transport & Despatch tasks
General Business Admin Duties
Person Specification

Skills & Abilities

• Strong and proven organisational and planning skills
• Strong communication skills
• Strong attention to detail
• Effective problem-solving skills
• Customer focus
• Able to work well under pressure in a fast-moving environment
• Teamwork and collaboration
• Good understanding of products and dispatch knowledge

Character & Personal qualities

• Professional and confident
• Strong and effective communication skills
• Self-motivated with a strong result focus
• Great Team Player
• Good judgment and common sense

Qualifications & experience

• A comprehensive understanding of administration computer systems
• Previous experience using SAGE system

We would be looking for the candidate to work Monday to Friday 8am – 5 pm. With a view to work weekends if required - this would be a couple of hours on a Saturday or Sunday and this can be done from home
Job Types: Permanent, Full-time
Pay: £26,700.00 per year

Benefits:

• Casual dress
• Company pension
• Free parking

Ability to commute/relocate:

• Prestwick KA9 2NS: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person
Application deadline: 10/09/202

Please refer the Job description for details