Development Assistant / Project Coordinator at Caldwell Watson Real Estate Group, Inc.

Cypress, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Apr, 26

Salary

0.0

Posted On

10 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Problem Solving, Project Management, Attention to Detail, Interpersonal Skills, Time Management, Microsoft Office Suite, Administrative Support, Real Estate Development, Flexibility, Resourcefulness, Documentation Management, Team Coordination, Software Implementation, Expense Management

Industry

Real Estate

Description

Description About Caldwell Companies Caldwell Companies is a Houston-based, award-winning real estate development and investment firm with 35 years of experience. As a faith-based, lifestyle-focused company, we develop master planned communities, commercial and residential projects, and manage real estate investments. With a vertically integrated team and active in-house construction, we’re committed to creating exceptional places that enrich lives. Named Best Place to Work by the Houston Business Journal year after year, our culture is fast-paced, entrepreneurial, and rooted in integrity, teamwork, and service. Our mission—Doing it right. Right now.®—drives our pursuit of excellence in all we do. Position Summary We are seeking a highly organized, proactive, and strategic Development Assistant/Project Coordinator to support Caldwell Companies’ Residential Rental Team. This individual will play a critical role in ensuring the team operates efficiently by anticipating needs, managing communications, coordinating across rental brands, and maintaining structured documentation for complex development projects. The ideal candidate is professional, detail-oriented, and thrives in a fast-paced environment with a high degree of autonomy. Key Responsibilities Development & Administrative Support · Manage development calendars, schedule appointments, and coordinate meetings, site visits, and deadlines. · Coordinate logistics for internal and external meetings, including agendas, meeting minutes, and follow-up actions items. · Monitor and respond to emails on behalf of the Residential Rental Team, including ongoing inbox management. · Answer, screen, and direct incoming calls; take accurate messages and ensure timely follow-up. · Anticipate needs and proactively address potential issues or opportunities. · Arrange travel and accommodations and prepare detailed itineraries. · Prepare, submit, and track expense reports; support credit card management, reconciliation, and coding. · Support planning and execution of community groundbreakings, and internal planning sessions. · Lead software implementation and data transfers in Procore. Development Project Support · Assist with tracking and managing project timelines, milestones, and task follow-ups. · Coordinate and prepare materials for development review meetings, community planning sessions, and presentations. · Manage digital filing systems for easy retrieval of project data, including maintaining organized permits, legal, and regulatory documentation. · Review soft cost draw requests for accuracy and alignment with project budgets. · Facilitate Titanium approval workflows and ensure timely processing of required documentation. · Assist the Residential Rental Team with contract and proposal coordination. · Coordinate and set up accounts for new development projects and properties. · Serve as a key point of contact to facilitate communication among internal teams, consultants, vendors, and stakeholders. · Support Development Associates with various tasks related to project planning and execution. Operations & Office Responsibilities · Manage Business Unit mail and ensure timely distribution. · Maintain filing systems, both digital and physical. · Respond to incoming requests and inquiries from internal departments and external partners. Requirements · Experience in an executive assistant or administrative support role. · Previous experience in real estate development or administration preferred. · Ability to manage multiple priorities and deadlines with flexibility and resourcefulness. · Ability to think ahead, solve problems proactively, and manage shifting priorities. · Excellent written and verbal communication skills. · Highly organized and able to maintain accurate project documentation. · Professional, polished, and able to handle sensitive information with discretion. · Strong interpersonal skills and ability to manage relationships across teams. · Proactive problem solver with strong prioritization skills. · Comfort in a fast-paced, deadline-driven environment. · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). · Familiarity with project management tools, approval workflows (e.g., Titanium), and emerging AI tools for workflow optimization is a plus. Why Join Us · Work alongside a dynamic, visionary leadership team shaping the future of communities. · Opportunity to make a tangible impact on long-term, high-profile development projects. · Competitive compensation, benefits package & collaborative team culture.

Responsibilities

The Development Assistant/Project Coordinator will manage development calendars, coordinate meetings, and support project timelines for the Residential Rental Team. This role also involves maintaining documentation and facilitating communication among various stakeholders.