Theatre Calgary is seeking a Development Coordinator to join our team. The Development Coordinator plays a key role in the success of Theatre Calgary by creating dynamic events that raise revenue and enhance the donor experience. This person is also responsible for growing philanthropic support through high quality, targeted campaigns that align with our brand. The Development Coordinator reports to the Director of Development an d works cooperatively with the staff and community volunteers to achieve organizational goals.
This role will be based out of the Theatre Calgary offices located in Werklund Centre in the heart of downtown at 220 9 th Avenue SE, with some remote work possible. This job description outlines the primary duties and responsibilities of the position and is not intended to be all inclusive. The employee may be required to perform other duties as assigned. This position requires availability outside of standard office hours, including some evenings and weekends to support performances, events, and community engagement activities.

PREFERRED QUALIFICATIONS:

• Minimum three years of experience in event planning.
• Post-secondary degree or diploma.
• Project management skills.
• Marketing & social media knowledge.
• Collaborative, detail-oriented, and self-motivated.
• Adaptable with strong problem-solving abilities.
• Organizational and analytical skills to prioritize and manage work.
• Knowledge of Tessitura or similar database system is an asset.
• Strong written and verbal communications skills.
• Results oriented, self-motivated and shows initiative.
• Knowledgeable about Canada Revenue Agency and regulations affecting the charitable sector.

Donor Events - Develop and execute creative and unique behind the scenes events for Theatre Calgary’s premium donor program.

• Plan, organize and manage donor events from concept to completion, ensuring they operate smoothly and efficiently.
• Develop unique events that showcase the work of the theatre.·
• Create and adhere to appropriate timelines and ensure tha t necessary resources are in place.
• Prepare and monitor event budgets.
• Work closely with staff and volunteers to achieve and exceed the goals of each event.
• Ensure recognition of donors and sponsors at events.
• Ensure that Theatre Calgary events are of the highest standard by adhering to all charitable and ethical guidelines.

Audience Events - Plan and execute theatre patron events to celebrate opening nights.

• Manage all patron elements of six Opening Nights per season, including creating and sending invitations, managing RSVPs, coordinating catering, entertainment, and décor, etc.

Gaming Activities - Raise revenue through a variety of gaming activities designed to engage the public.

• Oversee all AGLC licensing and reporting for raffle, 50/50, and casino.
• Solicit raffle prizes and in kind sponsorship.
• Assist with coordination of casino and bingo, working with support staff.
• Design and implement marketing initiatives to ensure the success of gaming activity.

Annual Giving Program - Increase philanthropic support.

• Grow philanthropic support through donor cultivation and solicitation, using a variety of methods including direct mail, email, phone calls, and social media.
• Participate in special campaigns such as Giving Tuesday.
• Process donations and issue charitable tax receipts.
• Ensure all donor database records are up-to-date and accurate.

Donor Stewardship - Build and enhance strong relationships with Theatre Calgary donors.

• Appropriately recognize and thank donors.
• Send out weekly messaging to all new donations under $1,000 with information on benefits receipting.
• Update donor lists in programs and lobby displays throughout the season.
• Manage the fulfillment of donor benefits, such as quarterly newsletters, event invitations, etc.
• Manage in kind sponsor acquisition and benefit execution including catering partners, raffle prize donors, and gift bag contributors.
• Assist with coordination of benefits for major sponsors including complimentary tickets, opening night ticketing, and reception coordination.