Development Coordinator at Humane Society for Southwest Washington

Vancouver, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Mar, 26

Salary

23.0

Posted On

09 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fundraising, Data Entry, Data Management, Microsoft Office Suite, Customer Relationship Management, Organizational Skills, Communication Skills, Business Writing, Editing, Proofreading, Animal Welfare Management, Customer Service, Collaboration, Problem Solving, Attention to Detail, Time Management

Industry

Non-profit Organizations

Description

Description The Humane Society for Southwest Washington is currently seeking a Development Coordinator to join our team. This is a full-time, FLSA nonexempt opportunity. Since 1897, the Humane Society for Southwest Washington (HSSW) has been caring for the animals of Southwest Washington. Today, we are the largest animal welfare agency in Southwest Washington with campuses in Vancouver and Longview, where we help thousands of adoptable pets find shelter, TLC, and loving homes. And through programs like free pet food, emergency shelter, financial assistance, and medical care, we provide critical support that helps pets in need stay home with the families they love. Thanks to our hardworking staff and volunteers, we serve more than 10,000 pets each year. At our Community Veterinary Clinic (CVC), we provide high-quality, subsidized care to the pets of income-qualified families in our community. The CVC expands access to preventative care and spay/neuter, provides care for treatable conditions, and offers essential support to keep pets happy and healthy. And at ReTails Thrift Store, our team of staff and volunteers help hundreds of thousands of items find a second life, providing vital funding for our work with animals. Thanks to our hardworking staff and volunteers, we served more than 10,000 pets in our community - helping them find new homes or providing the support they need to stay with the family who loves them. Our mission is to rescue, return, restore, rehome, and reconnect one animal at a time. That work is possible thanks to the dedicated teams of staff and volunteers who are here for the animals every day. We are committed to a diverse, healthy, and engaged team of employees and volunteers who strive for excellence, treat one another with kindness, and provide quality and compassionate care for the pets and people we serve. The Development Coordinator is a vital part of the fundraising operation for the Humane Society for Southwest Washington. The coordinator is responsible for gift entry and acknowledgement, creating thank you letters, pledge reminders and invoices, data management, and reporting fundraising progress. This position also provides support to leadership and colleagues. The Development Coordinator interacts with administration staff, volunteers, and donors and must be a positive and enthusiastic ambassador for the HSSW and our mission to rescue, restore, rehome, return, and reconnect one animal at a time. The Development Coordinator works both independently and as a collaborative member of the Development team, reports to the Associate Director of Development, and works closely with the Finance team. Responsibilities Process all donations to HSSW in the DonorPerfect donor database. Generate, print, and mail acknowledgment letters for all donations, pledges, sponsorships, grants, and gifts-in-kind, including year-end summaries, endowment reports, etc. Maintain comprehensive gift documentation records in compliance with industry best practices and IRS guidelines. Provide administrative support for the President and other executive team members as needed. Answer phones, respond to donation inquiries, and appropriately direct incoming calls. Support Associate Director of Development with ongoing maintenance of DonorPerfect, GoFundMe Pro, and data management. Perform other administrative duties, including ordering office supplies, tracking/processing expense reports, and purchase orders. Assist with the notification and distribution of incoming packages and mail, as well as process outgoing mail. Keep the Vancouver Board Room and kitchen area clean and neat. Troubleshoot Board and Education Room calendars to resolve scheduling conflicts. Assist President, Executive, and Development teams with meeting preparations as requested. Support the annual audit process and serve as a resource to Finance staff for questions regarding reconciliation. Support Associate Director of Development with pledge and multi-year gift activity, including tracking of payments, preparing and sending invoices and reminders, and tracking all conditions as required by donors. Provide excellent customer service to all HSSW constituents. Serve as an ambassador for the mission, vision, and values of HSSW. Secondary Responsibilities Support the annual Walk/Run for the Animals, Unleash Your Heart Gala, and Claws for Paws with gift entry, reconciliation, and other tasks as needed. Assist the Associate Director of Development with prospect management and research. Develop an awareness of trends and best practices in non-profit and animal welfare business operations. Perform other related duties as assigned. Compensation The hourly pay range for this position is $20.85 to $23.00 per hour with starting pay dependent upon experience. Benefits and Perks In addition to serving in an organization with a compassionate and strategic purpose, eligible employees enjoy a comprehensive benefits package and a variety of employee perks. Benefits include: Health insurance effective the first of the month following hire (full-time employees). Dental and vision insurance effective the first of the month following hire. Matching percentage 401(k) retirement plan beginning the first month after hire, with a 3-year graded vesting schedule and ROTH contribution option. Employee Assistance Program (EAP) available to all employees and household members. Section 125 FSA Cafeteria Plan for out-of-pocket health and/or dependent day care expenses. Access to affordable life, disability, and accidental supplemental insurance. Numerous employee discounts and discounts with partner organizations. Public Service Loan Forgiveness qualified employer: To learn more about this Public Service Loan Forgiveness (PSLF) program, go to https://studentaid.gov/manage-loans/forgiveness-cancellation. Paid Time Off (PTO) This position accrues PTO at a rate of 2 hours for every 40 hours worked. Additional Paid time includes: Floating Holidays (full-time employees). Bereavement leave. Pet bereavement leave. Culture Vision: A community where everyone loves and cares for animals. Mission: Rescue. Return. Restore. Rehome. Reconnect. One animal at a time Values: Compassion. Collaboration. Excellence. Service. Integrity. The ultimate team player: Displays interest, enthusiasm, and an affinity for working with people. Demonstrates an attitude in being of-service, using good judgment, maintaining a positive outlook, and ideally, a sense of humor. Works well in teams and demonstrates an attitude and commitment to collaboration with a sincere interest in helping others succeed. Is committed to achieving excellence individually and as a part of the team. Exhibits adaptability, curiosity, flexibility to change, open to new ideas, and encourages others to recognize changes in work tasks, situations, and environment as an opportunity for transformation. Is committed to personal and professional development through life-long learning. How to Apply Does HSSW sound like the right place for you? Does this job sound like a great fit & do you meet the qualifications for this position? If so, then click the Apply button to begin your journey to join our team today. HSSW participates in E-Verify For more information visit https://HSSW.org/careers/ Application Deadline: Monday, December 29, 2025 Requirements Qualifications Previous experience working in fundraising, gift/data entry, data management, or an administrative setting. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and knowledge of Customer Relationship Management software (DonorPerfect and GoFundMe Pro). Previous experience with data manipulation, analysis, and reporting using Excel. Demonstrated organizational skills and ability to manage multiple priorities. Excellent verbal and written communication skills; experience in business writing, editing and proofreading preferred. At least two years of post-secondary education or professional experience. Sincere interest, enthusiasm, and affinity for animal welfare management and working with people and animals. Physical Requirements & Working Conditions This position is expected to perform work in-person at the Vancouver shelter. The role requires the candidate to be comfortable speaking with people and to groups of people; repetitively use hands to operate computers and telephones; use computer keyboard for extensive periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position will require some work on weekends and evenings. Work is performed in an animal shelter that operates seven days per week, with exposure to environmental conditions that include working with and/or near animals, animals with questionable temperaments and potential exposure to fractious animals, high noise levels, zoonotic diseases, animal bites and scratches, cleaning chemicals, allergens, and potential exposure of infectious diseases to personally owned animals. This job description in no way states or implies that these are the only duties performed by the employee occupying this position. Employees are expected to follow any other job-related duties required by their supervisor. This document does not create an employment contract implied or otherwise, other than an “at-will” relationship.

Responsibilities

The Development Coordinator is responsible for processing donations, generating acknowledgment letters, and maintaining gift documentation records. This role also provides administrative support to leadership and interacts with staff, volunteers, and donors.