Development Operations and Corporate Matching Gift Manager at Santa Clara University

Santa Clara, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Mar, 26

Salary

44.79

Posted On

13 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Corporate Matching Gifts, Fundraising, Database Management, Calendar Management, Budgeting, Event Coordination, Communication, Data Analysis, Attention to Detail, Team Collaboration, Confidentiality, Problem Solving, Proactive Organization, Software Proficiency, Interpersonal Skills, Strategic Support

Industry

Higher Education

Description

Position Title: Development Operations and Corporate Matching Gift Manager Position Type: Regular Hiring Range: $37.31-$44.79/per hour; Compensation will be based on education, experience, skills relevant to the role, and internal equity. Pay Frequency: Hourly OVERVIEW Santa Clara University is a comprehensive Jesuit, Catholic university located in California's Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus masters, Ph.D., and law degrees. Ranked among the top 15 percent of universities nationwide by U.S. News and World Report, Santa Clara University is California's oldest operating institution of higher education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world. University Relations builds Santa Clara University’s excellence and character by strengthening relations with alumni, parents, and friends of the University, raising public awareness, and increasing private philanthropy. The development division has been recognized with the CASE Educational Fundraising Award, an honor given each year to superior fundraising programs at educational institutions across the country. A. PRIMARY PURPOSE OF POSITION The Development Office within University Relations, seeks an outstanding candidate for the position of Development Operations and Corporate Matching Gift Manager. This position reports to the Senior Executive Director, Mission and Ministry and ensures that the she and her reporting Senior Directors of Development, receive the highest level of operational and strategic support, enabling them to maintain an outward focus on building relationships and securing gifts. The position also manages the Development Office’s corporate matching gift program using Double the Donation software. This responsibility ensures Santa Clara leverages corporate matching gifts to increase the impact of an individual’s gift to the University. The diversity of the workload requires leadership, flexibility, efficiency, attention to detail, and the ability to prioritize tasks and meet deadlines for a wide variety of assignments. This position also requires tact, diplomacy, and confidentiality in dealing with members of the University community and the University's donors. B. ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Corporate & Matching Gifts ● Using the Double the Donation software, identify and secure matching gifts from donors employed at companies with matching programs. ● Remain vigilant of matching gift trends, and participate in efforts that may involve new processes, tools, and cutting-edge technologies related to appeals. ● Keep the matching gift section of the fundraising pages of SCU’s website current and accurate. ● Market matching gift opportunities via various outlets including social media, email campaigns, and annual fund letters. ● Collaborate with Gift Processing to ensure that all matching gift requests are submitted and processed accurately and promptly. ● Follow up with donors and companies as needed to secure matches. ● Develop reports to track matching gift activity, monitor progress, and assess the effectiveness of our matching gift strategy. ● Liaise with stewardship staff to ensure that matching donors are appropriately thanked and engaged. 2. Operations, Administrative & Strategic Support ● Provide advanced and diversified management of the day-to-day operations of the Senior Executive Director, Mission and Ministry and her team, ensuring efficiency and effectiveness, and optimizing the use of available resources. ● Help coordinate staff meetings and professional development meetings, assist with planning content, oversee the logistics, secure speakers, materials preparation, and follow-up. ● Prepare, submit, and reconcile expenses for the team in Workday, according to University policies and procedures. ● Responsible for calendar management including scheduling and logistics of meetings and events; coordinating with staff; and providing relevant information and materials in advance of meetings. ● Request prospect information; assemble and analyze data to prepare reports, prepare donor briefings, proposals and other materials in advance of donor visits for use by the team. ● Capture and record activities and prospect information in the CLARA donor database, including contact reports and other communications, setting up and monitoring reminders in CLARA. ● Submit vendor contracts and invoices for review and approval in coordination with General Counsel and the Finance Office. Ensure timely payment of invoices. ● May provide occasional UR front desk support. 3. Support for Senior Executive Director, Mission and Ministry ● Work closely with the Senior Executive Director to manage and coordinate administrative functions, including events, meetings, calendars, and travel. ● As part of the budgeting process, submit and reconcile expenses in Workday, according to University policies and procedures. ● Generate and share the monthly budget expenditures using Workday. ● Prepare budget projections for new fiscal year, track spending throughout the year, and analyze the projections and actual expenses. ● Submit financial transaction adjustment requests (FTARs) as necessary. ● Manage job candidate searches and hiring flow, including administration of candidates in Workday software, leading communications with candidates and search committees, and ensuring overall timeliness of the process. ● Provide meeting logistics support and set-up. ● Schedule and coordinate travel arrangements, including developing itineraries and assembling travel packets for the Senior Executive Director. ● Assist in the drafting and editing of correspondence, briefings, and reports ● Upload gift agreements for e-signatures. Once completed, update the donor's file and mail the signed copy to the donor. ● Create and maintain appropriate filing systems to ensure organization and quick retrieval. ● Provide high-quality documents that may include minutes, agendas, excel reports, and power points. ● Produce monthly departmental reports including past due pledges, progress to goals, unlinked gifts, and others as requested by the Senior Executive Director. ● Interact responsively, intelligently, and cordially with constituents and the campus. ● Handle confidential and sensitive information. ● Assist the Senior Executive Director with special strategic projects and participate in assigned special projects as required. C. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain a healthy, fair and inclusive work environment by promoting diversity, exercising teamwork, and collaboration with diverse groups, donors, volunteer groups, and coworkers. Knowledge ● Direct knowledge of financial, hiring, and other operational practices. ● Knowledge of higher education and development is preferred. ● Understanding and appreciation of the mission of Santa Clara University and the vision and values of a Jesuit Catholic educational institution. Skills ● Proactive and well-organized individual who can demonstrate accountability, initiative, creativity, and focus in a rapidly changing environment. ● Exceptional verbal, writing, and research skills, preferably demonstrated in an academic setting. ● Expert planning, coordination, and organizational ability, including managing numerous projects simultaneously. ● Proficiency in using fundraising database (or similar). ● Excellent computer skills; proficiency in using advanced functions of word processing, Excel spreadsheets, PowerPoint, Google products (i.e., Google docs, Gmail, etc.) database, and web resources. Willingness to learn new software if needed. ● The ability to interact and engage with people. ● Positive attitude and flexibility. Abilities ● Strong interpersonal skills and the ability to collaborate, build alliances, and achieve results within a population that may possess competing interests, opinions, and/or expectations. ● Ability to motivate, build long-term relationships with and gain the respect of internal and external colleagues and donors. ● Demonstrated sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material. ● Demonstrated ability to manage time and workload to multitask and achieve goals in a deadline-driven environment while maintaining a strong attention to detail. ● Demonstrate a genuine appetite to contribute to a collaborative and professional team environment with a positive attitude, sense of humor, and flexibility. Education and Years of Experience ●Bachelors degree preferred or equivalent years of experience required. ● Minimum five years of professional experience working for a non-profit organization, higher education institution, or related field preferred. ● Valid drivers license. D. PHYSICAL DEMANDS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets the skill, experience, education, or other requirements of the position and who can perform the essential functions of the position with or without reasonable accommodation. ● Considerable time is spent at a desk using a computer and phone. ● Required to travel to other buildings on the campus. E. WORK ENVIRONMENT The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. ● Typical office environment. ● Mostly an indoor office environment with windows. ● Offices with equipment noise. ● Offices with frequent interruptions. ● Ability to work remotely or in a hybrid model and ability to work with a team that may also be working in a hybrid or remote model. Telecommute Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states. EEO Statement Equal Opportunity/Notice of Nondiscrimination Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at https://www.scu.edu/title-ix/. Clery Notice of Availability Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences. Americans with Disabilities Act Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at hraccommodations@scu.edu or by phone at (408)554-5750. Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees. Santa Clara University does not sponsor work visas for staff positions. If hired, as a condition of employment with the University, individuals must provide verification of their identity and eligibility to work in the United States. Santa Clara University offers a comprehensive benefits package for benefit eligible employees with programs and resources designed to promote and sustain personal health care, well-being, and the financial objectives of our employees and families. Visit our benefits page for more information.

Responsibilities

The Development Operations and Corporate Matching Gift Manager will manage the corporate matching gift program and provide operational support to the Senior Executive Director and her team. This includes ensuring efficient operations, coordinating meetings, and managing donor relations.