JOB SUMMARY:

The special events manager oversees and executes high quality fundraising events in support of Hillwood’s mission and strategic goals, working with the development team to identify prospects and build a community of Hillwood supporters.

KEY JOB ELEMENTS:

• Oversees and implements all aspects of Hillwood’s two annual fundraising events, meeting established net revenue and attendance goals.
• Appoints and works with volunteer event co-chairs to build strong and engaged event committees who promote event attendance to a diverse audience.
• Coordinates events, lunches, and tours requested by donors as part of their event sponsorships.
• Develops and manages an annual expense budget while looking for opportunities to reduce expenses and maximize revenue as appropriate.
• Knowledgeable of applicable governmental regulations including neighborhood agreement, tent, and special event licenses and permits, and ensures compliance.
• Develops and cultivates preferred vendor relationships.
• Working in concert with executive administrator, negotiates contracts.
• Communicates event details to all pertinent staff.
• Interacts with constituents with an engaging personality and timely follow-up.
• Utilizing the Tessitura database, maintains accurate and complete records of contacts and communications and analyzes donor and prospect data to identify and qualify targets for participation and financial support.
• Attend and support other development events, including exhibition openings, donor benefit and cultivation events, annual volunteer recognition party.
• Performs other tasks as needed and is available to work weekends and evenings when necessary.

REQUIREMENTS:

Knowledge

• Minimum of five years of successful experience in event management/planning or hospitality, preferably in a museum or arts environment.

Skills

• Strong analytical and interpersonal skills, as well as consensus-building skills for working with volunteer committees.
• Excellent written communication skills with a keen sense of attention to detail.
• Proficiency in donor management software.
• Excellent verbal communications with an emphasis on persuasion and generating action.
• Demonstrated time management skills including multi-tasking.
• Access and employ job related computer software (i.e. Microsoft Office, Tessitura) at an effective proficiency level.

Abilities

• Ability to work under pressure; confidence in ability to convey information to major internal and external players; flexibility.
• Understands that mistakes, errors and/or poor judgment may result in poor colleague or customer relations and/or diminishment of the museum’s reputation, all of which can have negative financial implications
• Works independently with limited supervision.
• Adept at correspondence and other required materials in support of development activities.
• Well organized with a penchant for action.
• Must understand and respect confidential nature of development work.
• Customer service orientation and mindset.

NOTICE:

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job

Please refer the Job description for details