Development Specialist at ADAPT Community Network

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

60000.0

Posted On

23 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Fundraising Database Management, Data Entry, Donor Record Management, Report Generation, Database Analysis, Financial Reconciliation, Collaboration, Data Integrity, Microsoft Office Suite, Communication Skills, Organizational Skills, Analytical Skills, Problem-Solving, Confidentiality, Attention to Detail, Project Management

Industry

Non-profit Organization Management

Description

Description SUMMARY Under the general direction of the Development Database Administrator, the Development Specialist plays a key role in supporting the Marketing and Fund Development Department. This position is responsible for accurate and timely gift processing, data entry, and donor record management, as well as the production of reports and database analysis to optimize fundraising strategies. The Development Specialist ensures the integrity of donor data across multiple platforms, assists in financial reconciliations, and collaborates closely with fundraising and marketing teams to enhance donor engagement and expand the organization’s supporter base. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties and responsibilities of the Development Specialist will include but are not limited to the following: Manage and maintain ADAPT’s fundraising database systems (Raiser’s Edge, Luminate, ImportOmatic, and other Blackbaud products), including user access, product updates, and vendor relationships. Accurately process all incoming gifts and donations, ensuring proper coding, batching, and documentation in accordance with agency policies. Maintain data integrity by regularly reviewing and updating constituent, donor, and prospect records. Generate and distribute reports, queries, and mailing lists to support stewardship, cultivation, solicitation, and prospect management activities. Collaborate with the Development and Marketing teams to create financial and donor analysis reports, dashboards, and performance metrics. Liaise with the Accounts Receivable and Finance departments to reconcile gifts, ensure accurate financial reporting, and prepare audit documentation for review by the Chief Financial Officer. Create and manage dashboards and tracking tools for fundraising progress, financial reporting, and prospect management. Assist in the planning and execution of fundraising and marketing events, with a focus on accurate data tracking, gift acknowledgment, and event reporting. Support the ongoing improvement of database systems and processes to increase efficiency and strengthen donor engagement strategies. Collaborate with team members across Marketing, Communications, and Development to maintain consistent data and reporting standards. Maintain a high level of confidentiality and data security in all donor-related activities. Keep current with industry best practices in fundraising database management and donor relations. Perform other related duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Bachelor’s Degree preferred in Business, Communications, Nonprofit Management, or a related field. At least two years of experience in fundraising operations, donor database management, or a related nonprofit administrative role. Proficiency in Raiser’s Edge, Blackbaud, CRM systems, Luminate Online, ImportOmatic, and Microsoft Office Suite (especially Excel). Strong organizational and analytical skills with excellent attention to detail and data accuracy. Excellent oral and written communication skills. Strong interpersonal skills to collaborate effectively with staff, donors, vendors, and external partners. Ability to manage multiple projects simultaneously, prioritize tasks effectively, and meet deadlines in a fast-paced environment. Commitment to maintaining the highest levels of confidentiality and professionalism. Ability to accept and work within a wide variety of cultural, educational, and religious differences. Demonstrates proactive approaches to problem-solving with strong decision-making capability. Ability to work both independently and as part of a collaborative team. Passion for ADAPT Community Network’s mission and the nonprofit sector. COMPENSATION: $55,000 - $60,000 Annually + Industry-Leading Benefits! At ADAPT, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees are comfortable bringing their whole, authentic self to work and that the people we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported with leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture. ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.

Responsibilities

The Development Specialist is responsible for accurate gift processing, data entry, and donor record management. They also produce reports and database analysis to optimize fundraising strategies and ensure data integrity across multiple platforms.