Developmental Disability Support Specialist at Community Counseling Solutions

John Day, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

29.38

Posted On

13 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Support, Payroll Processing, Quality Assurance, Compliance Monitoring, Record Keeping, Database Management, Customer Service, Conflict Resolution, Communication, Teamwork, Independent Work, Computer Literacy, Typing Skills, Confidentiality Adherence, Transportation Provision, Training Delivery

Industry

Wellness and Fitness Services

Description

Description JOB TITLE: Developmental Disability Support Specialist LOCATION: John Day, Oregon FLSA: non-exempt, 1 FTE (40 hours a week) SUPERVISOR: DD Program Manager PAY GRADE: B6 ($20.96 - $29.38 hourly depending on experience) *** $5,500 Hiring Bonus!! (2 year Commitment, Staggered-taxed Payout) Community Counseling Solutions provides a team-based Servant Leadership environment! Our mission is to provide dynamic, progressive, and diverse supports to improve the well-being of our communities and we’re looking for motivated employees to help us continue our vision! Please apply online: https://ccswebsite.org/employment/ CCS has a benefit package including, but not limited to: Health, dental and vision insurance 6% initial 401K match Potential for tuition reimbursement Paid vacation tiers ranging from accrual of 1 day to 4 days per month (Annual rollover cap of 220 hours, additional hours can be paid out at 50% at the end of the fiscal year) 9 Paid holidays, Community service day Floating holiday & 2 mental health days provided after 1 year introduction Workplace Flexibility schedule options available (work from home hours vary by position & schedule) Exempt employees receive additional admin leave & work from home hours Relocation Benefit of up to $4,000 if moving over 100 miles, $ depending on distance. This is available to be included w/ job offer Student loan forgiveness (NHSC & Public Service) Paid licensure supervision. Employee Assistance, Wellness Benefits, Dependent Care & Long-Term Disability Insurance DESCRIPTION Provides office support, payroll and quality assurance activities to individuals enrolled in the CCS Developmental Disabilities Services and Personal Supports Workers (PSW) throughout all of the CCS DD Program. The position must ensure compliance with Developmental Disabilities programs in accordance with the Oregon Administrative Rules. Coordinates Payroll activities for PSWs, enrolled individuals within the Developmental Disability Program, and performs other tasks as identified by the Developmental Disabilities Program Manager or Executive Director. This position may at times requires some travel throughout the following counties: Morrow, Wheeler, Gilliam, Lake, Harney and Grant. SUPERVISION SUPERVISION RECEIVED Works under the direction of the Developmental Disabilities Program Manager. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. RESPONSIBILITIES Assists Services Coordinators with maintenance of program files and scanning of documentation into the CCS Developmental Disabilities Program Electronic Records System. Manages and Processes PSW payroll and employment documents. Coordinates client payroll activities, and ensure employees are paid and enrolled with the Fiscal Intermediary Services and in the EXPRS Billing System. Responsible for maintenance, submission, and timeliness of all payroll and employee records. Records all necessary information into CCS, state and Fiscal Intermediary databases on clients receiving services in the DD program. Provides quality assurance of in home plans as they are entered into eXPRS Plan of Care. Ensures follow-up is completed with Developmental Disabilities staff in local County Offices to ensure that all records are received and sent to partnering agencies in a timely manner. Monitors and notifies Program Manager of compliance issues. Communicates regularly with Developmental Disabilities staff in each county to ensure excellent continuity of care. Participates in joint case planning and coordination with other CCS employees. Provides exceptional customer service to families and PSWs. Participates in all team and agency meetings as scheduled and/or requested. Researches Developmental Disabilities programs and Oregon Administration Rules. Provides transportation for customers when required. Attends local, regional and state meetings as requested by the supervisor. Be a resource to on-call staff for consultation or involvement in reference to developmentally disabled customers. Provides training regarding state system and responsibilities to Personal Support Workers Other duties as assigned. Requirements QUALIFICATIONS Education and/or Experience High School Diploma or GED and have 2 years in office related work experience. Certifications This position has no certifications required. Other Skills and Abilities Have a clear understanding of In-Home Payroll System(s), Individual Support Plans and in home Needs Assessments. Must have the ability to collaborative effectively with various individuals, groups and systems within the agency and community. The ability to work effectively as a team member. Must possess conflict resolution skills. Must have the ability to effectively communicate both verbally and in writing, work independently, and complete all responsibilities in a timely fashion. Must have the ability to represent the interests of the customer and the agency in a favorable light to the community. Remains updated on all rules and Oregon Administrative Rules (OAR’s) pertaining to Developmental Disabilities (DD) Services. Other skills and responsibilities Must be computer literate and have excellent typing skills, have knowledge of basic office software programs and ability to effectively use such software. Makes appropriate use of supervision, consultation and coaching. The position requires the handling of highly confidential information. Must adhere to rules and laws pertaining to client confidentiality. CRIMINAL BACKGROUND CHECKS Must pass all criminal history check requirements as required by ORS 181.536-181.537 and in accordance with OAR 410-007-0200 through 410-007-0380. In addition to a pre-employment background check, each employee, volunteer and contractor shall be checked on a monthly basis against the OIG and GSA exclusion lists, as well as other federal and state agency lists. If it is discovered that an employee, volunteer or contractor is excluded or sanctioned it will be the cause for immediate termination of employment, volunteering, or the termination of the contract. PRE-HIRE DRUG SCREEN PERSONAL AUTO INSURANCE Must hold a valid driver’s license as well as personal auto insurance for privately owned Vehicles utilized for CCS business such as client service purposes, travel between business offices and the community, to attend required meetings and trainings. Must show proof of $300,000 or more liability coverage for bodily injury and $100,000 or more property damage, and maintain said level of coverage for the duration of employment at CCS. The employee’s insurance is primary with CCS insurance being secondary. CCS reserves the right to deny any employee the use of a vehicle owned by CCS. PHYSICAL DEMANDS While performing the essential duties of this job, the employee is regularly required to use office automation including computer and phone system that requires fine manipulation, grasping, typing and reaching. The employee is also regularly required to sit, talk, listen, use hands and fingers. The employee is also required to stand, walk, reach with hands and arms; stoop; kneel and/or squat. The employee may occasionally lift and/or move up to 30 pounds. Specific vision required by this position includes: close, peripheral, distance and the ability to adjust focus. This work also requires that the employee sustain their attention during periods of crisis. WORK ENVIRONMENT Tasks will occur both at the office and in the community. There will be travel required throughout the county(s) that the employee is assigned to. Occasional out of area travel and overnight stays will be required for attendance at meetings and/or trainings. Monitor and broker for services at the home site of the customer, service provider, and office with be a within a typical days routine. As indicated, employee also will be required to work in the community and homes of the customers we serve. Handicap access may not be available at all places where this position must go. There are some situations where this position may be required to respond to environments where a customer is in crisis. The environments in these situations are difficult to predict and may be in uneven terrain. This position may be exposes to the everyday risks or discomforts which require normal safety precautions typical of such places as an office. Community Counseling Solutions IS AN EQUAL OPPORTUNITY EMPLOYER

Responsibilities

This role provides essential office support, payroll coordination for Personal Support Workers (PSWs) and enrolled individuals, and quality assurance activities to ensure compliance with Developmental Disabilities programs and Oregon Administrative Rules. Responsibilities include managing and processing all payroll and employment documents, maintaining databases, and ensuring timely submission of records.