Diary Management Being responsible for the day-to-day diary for the CEO, including arranging and changing appointments, prioritising these as appropriate. Responding promptly to urgent and changing priorities as needed, quickly communicating to wider teams as necessary. Exercise judgment and flexibility in managing potential conflicting diary issues in a tactful and sensitive manner, being conscious of business priorities. Develop a high level of understanding of key stakeholders and business priorities to ensure effective and efficient use of the CEOs time.
Ensuring key colleagues in the wider organisation are informed of upcoming stakeholder meetings as appropriate. Ensure the Chief Executive receives relevant papers and briefings in a timely manner, so that they have sufficient time to absorb the content and provide any feedback prior to their meetings. Co-ordinating and booking all travel (within the UK and some international) and accommodation arrangements as well as booking meeting rooms as necessary. Act as the initial point of contact for external stakeholders, handling all queries and passing on relevant information to appropriate team members sensitively and autonomously.
Support the CEO with a small number of ad hoc and personal tasks associated with this grade role. Administrative Support Supporting the Chair and CEOs office with expenses, meeting room bookings and other ad hoc support Be responsible for meeting hospitality when in person at our London office Undertake general administrative tasks including printing, photocopying, scanning, and maintaining hard and soft filing systems - ensuring information is secure and accessible to other team members in line with GDPR standards. Ensure that the CEOs Outlook contacts and the organisations CRM are current and update as necessary. Be open to continually improving practise within the Chair and CEOs office.
To make suggestions and help develop and implement changes to existing or new processes in order to support the effective running of the CEOs office and across the organisation. Other administrative tasks on occasion and in line with the role and responsibilities, experience and grade. Communication and Team working Work in collaboration with the Business Manager and Senior Adviser to ensure the smooth running of the CEOs day to day schedule to meet and deliver business priorities. Develop and maintain effective relationships with external stakeholders (including very senior leaders) and colleagues to support the organisation.
Work collaboratively with colleagues and other PAs across the organisation to provide an effective and resilient support service to the Confederations senior leadership. Working flexibly to cover leave where necessary. Work with the Business Manager to provide ad hoc support to the Chair as needed. Maintain a high degree of confidentiality, professionalism, and personal integrity

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