Digital Data Records Specialist at Aston Carter

Tulsa, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

20.0

Posted On

04 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Records management, Data entry, Microsoft Office, Attention to detail, Communication skills, Analytical mindset, 10-key, Typing, Documentation review, Compliance, Data migration, Time management, Decision-making, Confidentiality

Industry

Staffing and Recruiting

Description

Position Overview The Digital Data Records Specialist plays a key role within the organization’s digital records team, supporting the processing, organization, and long‑term retention of aircraft maintenance documentation. This role ensures records are accurate, complete, and properly prepared for digital migration while supporting compliance with regulatory and internal standards. Responsibilities Become familiar with departmental policies, workflows, and documentation requirements. Review and process maintenance records to verify accuracy and completeness. Identify discrepancies, track needed corrections, and upload updated documentation. Support timely and accurate migration of data from legacy formats into the designated digital records system. Work closely with Engineering, Quality, Maintenance, and other internal teams when records are requested. Coordinate with Compliance personnel regarding regulatory inquiries. Investigate and resolve unmatched or incomplete aircraft data. Manage distribution and retention of documents in accordance with company and regulatory guidelines. Reconcile aircraft log pages and related documentation. Prepare, scan, and digitize maintenance records (for applicable locations). Assist with additional tasks and projects as assigned by leadership. Essential Skills Associate degree or equivalent combination of experience and training. Strong proficiency with Microsoft Office applications. Ability to work independently and as part of a team; proactive and dependable. Commitment to maintaining confidentiality. Skilled at managing multiple priorities and meeting deadlines. Ability to stay focused during extended computer‑based work. Strong communication skills and ability to follow written instructions. Analytical mindset with excellent attention to detail. Solid judgment and decision‑making ability. Additional Skills & Qualifications Prior experience with records management preferred; aviation maintenance records experience is a plus. Familiarity with systems such as SCEPTRE, AirVault, System Time Control, Maintenance Planning tools, or Lotus Notes is beneficial. Ability to use 10‑key by touch and type approximately 50 wpm. Job Type & Location This is a Contract to Hire position based out of Tulsa, OK. Pay and Benefits The pay range for this position is $20.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Tulsa,OK. Application Deadline This position is anticipated to close on Apr 17, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Digital Data Records Specialist processes, organizes, and digitizes aircraft maintenance documentation to ensure accuracy and regulatory compliance. They also manage data migration from legacy formats and coordinate with internal teams to resolve record discrepancies.