Digital Document Specialist at Fulton Hogan

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

29 Jun, 26

Salary

0.0

Posted On

31 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Electronic Document Records Management System (EDRMS), MS Office Suite, Attention to Detail, Written Communication, Oral Communication, Adaptability, Document Control Procedures, Filing, Version Control, Metadata Tagging, Training, Reporting, Archiving, Project Documentation Control

Industry

Civil Engineering

Description

The Fulton Hogan Life Life at Fulton Hogan is about making the most of the opportunities, taking responsibility, having a crack, being accountable and making it happen. We live by our REAL values – Respect, Energy & Effort, Attitude, Leadership – and we demonstrate these through the good work we do, every day, as one team. Nau mai haere mai ki tā mātou whānau | Welcome to our Fulton Hogan Family We're seeking for an experienced Digital Document Specialist to join us based in Ranui, West Auckland as part of our Civil Construction Business. This role is the system Gate Keeper of all projects related documentation. With your keen eye for detail, you’ll be controlling documents such as reports, drawings, financial records and other confidential project-related electronic documents and correspondence with multi external parties. The work we do specialises in infrastructure construction with a strong focus on reinforced concrete, delivering projects such as bridges, wharves, water treatment plants, storage tanks, and pipelines. You'll get a glimpse into the interesting work we do in the infrastructure space. This is a crucial role for our projects ensuring confidentiality along with accuracy in sharing information with the right people and in the right way. In addition to the above you will: Maintain Electronic Document Records Management System (EDRMS) by reviewing daily uploads Maintain and manage all project/organisational documents, ensuring correct filing, version control, and easy retrieval Implement and enforce document control procedures, standards, numbering systems, and naming conventions Receive, check, track, register, and distribute documents (e.g. drawings, reports, contracts) to relevant stakeholders Ensuring correct metadata information tags is applied correctly Train and support staff and contractors in correct document control processes and system use. Run reports when required and offer training and support of the EDRMS to necessary stakeholders Prepare, organise, and archive final documentation for project handover and long-term records. Working alongside a various Project Managers, Engineers and other technical members On-the-job and ongoing training for business processes and the EDRMS will be provided, you’ll be well supported by a wider Digital Document & Systems Team. We’re looking for someone with: Electronic Document Records Management System (EDRMS) knowledge is preferred, otherwise training will be provided Strong MS Office suite expertise and good process knowledge Strong attention to detail including both written and oral communication skills Adaptability to learn and develop new systems quickly Prior construction experience is an advantage but not a requirement A Records & Information or Business Administration qualification will be advantageous but is not essential Good Work equals Good Benefits KiwiSaver employer contributions Fuel discount card Parental leave top-up payment with additional return to work support Family scholarships Ongoing training and development, career growth and progression opportunities Great discounts at a wide range of retailers Medical insurance “an eligibility period applies” Life insurance At Fulton Hogan, we genuinely care about the wellbeing of our people and giving them the tools and opportunities they need to succeed and grow with us. Creating, Connecting and caring for the community Our people regularly donate their time to local causes and initiatives, while at a regional and national level we provide financial support, skills and resources to a wide range of organisations that are strengthening our communities. Our focus aims to also reduce our impact on the environment, and regenerate healthy new ecosystems. We look to partner with others to lift the standards of our industry and show customers lower-impact, sustainable ways of delivering infrastructure. Learn more about us: Homepage - Fulton Hogan and make an application to join our growing industry. #DocumentController We are driven by fresh ideas and opportunities. We aim to do more and do better – for our people, our communities and the countries that we work in. As an employer, we know this relationship is a two-way street. We’re always looking for people who are passionate about the work they do. If that’s you, we’d like to invite you to become part of our family and join us in the good work we do.

Responsibilities

This role acts as the system Gate Keeper for all project documentation, controlling reports, drawings, financial records, and correspondence while ensuring confidentiality and accuracy in information sharing. Key duties include maintaining the Electronic Document Records Management System (EDRMS), enforcing document control procedures, tracking distributions, and training staff on system use.