Digital Records Officer at Carey

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

23 Mar, 26

Salary

0.0

Posted On

23 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Confidentiality, Privacy, Data Security, Microsoft Office, Digital Systems, Organisational Skills, Customer Focused, Willingness To Learn

Industry

Description

The Role: The Digital Records Officer supports the digitisation, organisation and secure management of school records, ensuring accuracy, accessibility and compliance with data governance and retention requirements across Carey’s campuses. This role is fixed-term full time for 12-months. If this sounds like the role for you, why not apply?! The Average Day: Preparing physical documents for scanning, including removing staples, clips and bindings Scanning documents and performing quality checks to ensure accuracy and completeness Uploading, indexing and categorising records in SharePoint using agreed naming conventions Transporting records between locations and securely destroying documents in line with retention policies Maintaining scanning equipment and keeping logs of scanning activities and exceptions The Person: To be successful in this position, you will have: Strong attention to detail and the ability to process high volumes accurately An understanding of confidentiality, privacy and data security requirements Proficiency in Microsoft Office and confidence using digital systems such as SharePoint Strong organisational skills and the ability to work independently and collaboratively A positive, customer-focused approach and willingness to learn new systems and processes A valid Employee Working with Children Check is a requirement of employment for this position. The School: At Carey, our staff are integral members of our vibrant community, embodying a deep commitment to learning and an innate ability to ignite the same passions within our students. Grounded in the core values of Care, Growth, and Respect, our staff play a pivotal role in nurturing a culture where every individual is valued, supported, and inspired to thrive. The Perks: A career at Carey, provides staff with access to: Competitive remuneration Access to outstanding facilities and resources 5 Weeks Annual Leave A supported and inclusive work environment where your ideas are valued and encouraged ...And much more! Want to find out more? If you are interested in a career at Carey, we're excited to hear from you! Click "Apply Now" to submit your up-to-date Curriculum Vitae by 12 January 2026. Please note only shortlisted candidates will be contacted. Let's work together to inspire young minds at Carey! To find out more about this opportunity, download the Position Description here. Carey Baptist Grammar School is committed to providing a safe environment for all students, acting in their best interests, promoting their wellbeing and keeping them safe at all times. We acknowledge the traditional custodians of the lands and waters surrounding us and pay our respects to the Elders past, present and emerging. We celebrate, value and include people of all backgrounds, sexualities, cultures, bodies and abilities.

Responsibilities

The Digital Records Officer prepares physical documents for scanning, scans documents, and uploads records in SharePoint. They also maintain scanning equipment and ensure compliance with retention policies.