Director of Executive Operations at Jewish Association for Services for the Aged

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Oct, 26

Salary

90000.0

Posted On

14 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Board Relations, Executive Coordination, Research, Report Preparation, Minute Taking, Stakeholder Management, Confidentiality, Interpersonal Communication, Organization, Prioritization

Industry

Non-profit Organizations

Description

Title: Director of Executive Operations Job Description: Reporting to the Chief Executive Officer (CEO) and, as required to the Chief Administrative Officer/General Counsel (CAO/GC), the Director of Executive Operations will serve as strategic partner to ensure organizational projects and initiatives are executed as required. This role also supports the Leadership Team as appropriate. Responsibilities: - Provides high-level administrative support to the Board of Directors, CEO and/or CAO/GC, to include initiation and management of calendars; emails; correspondence; presentations; reports; research; telephone calls; travel coordination; expense reconciliation; meeting materials; and minute-taking to ensure business initiatives are moving forward. Provides similar support to the Leadership Team as appropriate. - Responsible for oversight of Board activities and scheduling. - Oversees the preparation, maintenance, and completion of records of all meetings of the members and of the Board. - Manages and organizes complex calendars by responding to meeting requests and proactively resolves and prioritizes scheduling conflicts. - Coordinates with internal and external stakeholders to schedule meetings/events. Proposes plans and schedules that meet priorities and deadlines of the Board of Directors and the President/CEO. - Performs specialized and/or confidential administrative duties. - Conducts research and prepares statistical reports to assist organizational leadership. - Maintains executive records, Board minutes, corporate files, and reports. - Uses discretion and professionalism in dealing with managers, employees, board members, clients and the public. - Maintains complete confidentiality and always protects sensitive information. Projects professionalism in appearance, demeanor, and reliability at all times. - Performs other related duties as assigned. Requirements: This position requires excellent administrative, organizational, communication (written and verbal), and interpersonal skills. The ability to maintain a high degree of professionalism, flexibility, and diplomacy. The position requires strong attention to detail, with a demonstrated ability to prioritize work and to complete tasks within assigned time periods. This position requires a self-starter who is comfortable supporting more than one executive. Bachelor’s degree required, Master’s degree preferred. 5 years relevant experience

Responsibilities

The Director of Executive Operations serves as a strategic partner to the CEO and CAO, providing high-level administrative support and managing Board of Directors activities. Key duties include overseeing complex calendars, maintaining corporate records, and coordinating with internal and external stakeholders.