Director of Facilities & Fleet at Boys & Girls Clubs of Sonoma-Marin

, California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Aug, 26

Salary

145000.0

Posted On

12 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Fleet Operations, Capital Planning, Vendor Management, Budgeting, Preventive Maintenance, Regulatory Compliance, Asset Management, Leadership, Multi-Site Operations, Risk Management, Project Management

Industry

Non-profit Organizations

Description

Description Director of Facilities & Fleet Position Summary Reporting to the Chief Administration Officer (CAO), the Director of Facilities is accountable for the performance, safety, and long-term condition of all BGCSM facilities, fleet, and physical assets. This role owns the organization’s maintenance system end-to-end—ensuring work is planned, prioritized, executed, and tracked across all sites. The Director leads both daily operations and long-range planning, ensuring facilities and vehicles consistently support high-quality programming without disruption. Essential Duties & Responsibilities Facility & Fleet Performance Own execution of all maintenance work across facilities and fleet, including preventive, corrective, deferred, emergency, and capital Ensure all work is prioritized, completed on time, and fully documented Build and enforce preventive maintenance schedules that reduce failures and extend asset life Maintain all building systems and vehicles to operating standards, including required testing and compliance Ensure vehicles are safe, reliable, and program-ready at all times Multi-Site Operations Oversee all facilities, including Clubhouses, school sites, administrative offices, and fleet operations Conduct regular inspections and ensure consistent standards across locations Ensure environments are safe, functional, and program-ready Oversee custodial services, maintenance staff, and site-level coordination Vendors & Projects Select and manage vendors, ensuring quality, cost control, and on-time delivery Approve and track invoices against scope and budget Lead execution of repairs, upgrades, and facility projects Support planning and delivery of capital projects Capital Planning & Asset Management Maintain a complete asset and fleet inventory with lifecycle tracking Identify and track deferred maintenance with clear prioritization Develop and manage a multi-year capital plan Recommend investments based on risk, usage, and long-term value Safety, Compliance & Risk Ensure compliance with all safety and regulatory requirements across facilities and fleet Lead inspections and ensure timely correction of issues Support insurance coverage and claims related to facilities and vehicles Maintain documentation and readiness for audits and reviews Budgeting & Systems Build and manage facility and fleet operating and capital budgets Track spending, identify trends, and adjust plans as needed Maintain a reliable work order system with full visibility into status and completion Establish and enforce standard operating procedures Leadership Lead and manage the Facilities Manager and facilities function Manage the Board Facilities Committee and co-manage the Board Safety Committee Set clear expectations and ensure accountability for execution Partner effectively with site leaders and senior leadership Requirements Bachelor’s degree in Facilities Management, Operations, Construction Management, Business Administration, or related field preferred; equivalent experience considered. 5–7+ years of facilities, fleet, or operations leadership experience required, preferably in a multi-site environment. Strong knowledge of maintenance systems, vendor management, capital planning, budgets, building systems, fleet operations, and regulatory compliance. Strong communication, organization, leadership, and problem-solving skills required. Valid driver’s license and ability to travel between sites required. What Success Looks Like · Facilities and fleet operate without disruption · Preventive maintenance reduces reactive work · Issues are resolved quickly and completely · Deferred maintenance is tracked and declining · Capital needs are planned, not reactive

Responsibilities

The Director is accountable for the performance, safety, and long-term condition of all facilities, fleet, and physical assets. This includes managing maintenance systems, overseeing multi-site operations, and developing multi-year capital plans.