Director of Facilities & Fleet Operations at Arrowleaf

Vienna, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

68069.0

Posted On

01 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities management, Fleet operations, Budget management, Project oversight, Leadership, Maintenance management, Preventative maintenance, Communication, Problem-solving, Decision-making, Microsoft Office, Operational software, Building systems, Carpentry principles, Safety compliance, Emergency response

Industry

Non-profit Organization Management

Description

About us: When you join the Arrowleaf team, you are committing to a meaningful career where your work will make a difference for your neighbors throughout Southern Illinois and strengthen our region as a whole. You’ll have a chance to build well-being not just for the people you work with, but for yourself as well, as you gain life-changing experiences, enjoy highly competitive benefits, and experience unmatched opportunities for advancement. Mission: Arrowleaf’s mission is to help all Southern Illinoisans reach their full potential. We provide resources and opportunities that support individuals of all ages so they can thrive, make our communities more vibrant, and build economic prosperity that benefits everyone. Vision: We envision a Southern Illinois where all individuals are contributing to a community that is safe and vibrant for everyone. Visit our website: myarrowleaf.org/employment [https://myarrowleaf.org/employment/] to learn more about Arrowleaf Job Title: Director of Facilities & Fleet Operations Home Office: Garden Apartments - Anna (GAA) or Garden Apartments- Vienna (GAV) with travel to all Arrowleaf sites. Area of Focus: Administrative Immediate Supervisor: Chief Executive Officer - Sherrie Crabb Supervises: Maintenance Leads, Fleet & Maintenance Specialists, and related staff Hours of Work: Full-time 40 hour/week FLSA Classification: Exempt Minimum Qualifications: Bachelor’s Degree in Facilities Management, Construction Management or related field is preferred. Minimum 5 years of experience in facilities, maintenance, or operations. Minimum 2 years of supervisory experience. Demonstrated experience with budget management and project oversight. Strong proficiency with computer systems and software for tracking, communication, and reporting. Skills & Knowledge: Strong leadership and accountability management; proficiency in Microsoft Office and operational software systems; strong organizational skills, documentation, and note-taking ability; excellent communication and follow-up. Knowledge of building systems and general carpentry principles; working knowledge of fleet operations and vehicle maintenance; ability to manage projects from planning through completion; strong problem-solving and decision-making skills. Special Requirements: Must be available for after-hours, weekend, and emergency response; must be 21 years of age or older; ability to regularly travel to all agency sites when appropriate; must complete and maintain the required registry clearance and criminal fingerprint background checks; maintain First aid & CPR certification; must have a valid driver’s license and proof of vehicle liability insurance. Leadership & Role Expectations: This is a management level position responsible for leading staff in the maintenance department. The Director of Facilities & Fleet Operations is responsible for overseeing all maintenance, facilities, and fleet operations across Arrowleaf’s service area. This role ensures that all buildings, grounds, and vehicles are safe, functional, and well-maintained through strong leadership, preventative maintenance systems, and effective project execution. This position requires strong organizational, communication, and technical skills, including the ability to effectively use software systems to track work, manage projects, communicate with leadership, and oversee budgets. The Director serves as an on-call resource for facility and fleet-related emergencies and works in close collaboration with the Chief Safety, Security & Risk Officer to ensure all environments meet safety and compliance standards. Job duties include, but are not limited to: * Facilities & Maintenance Operations * Oversee all agency facilities, grounds, and physical plant operations * Ensure all environments are safe, clean, functional, and compliant * Maintain systems for routine and preventative maintenance * Staff Leadership & Accountability * Supervise and support maintenance team members and site leads * Establish clear expectations, accountability, and performance standards * Coordinate workload across all locations * Communication, Documentation & Follow-Up * Maintain clear and consistent communication with leadership and program staff * Ensure timely follow-up on maintenance requests and projects * Maintain organized documentation, notes, and tracking systems * Provide regular updates to the Chief Executive Officer * Technology & Systems Management * Utilize software systems to track work orders, maintenance requests, and project progress * Maintain accurate digital records for facilities and fleet operations * Use data to improve efficiency, response times, and accountability * Preventative Maintenance Systems * Develop and enforce preventative maintenance schedules * Proactively identify and resolve facility issues before escalation * Project & Capital Improvement Management * Plan and oversee facility and capital improvement projects * Coordinate contractors, vendors, and internal teams * Ensure projects are completed on time and within budget * Fleet Operations * Oversee agency vehicle fleet management * Ensure vehicles are properly maintained, inspected, and compliant * Budget & Resource Management * Develop and manage facility and fleet budgets * Monitor expenses and ensure cost-effective decision-making * Determine when work should be completed internally vs. contracted externally * Safety & Compliance Partnership * Partner with the Chief Safety, Security & Risk Officer to ensure timely correction of identified safety risks * Support compliance with safety and emergency preparedness standards * Emergency Response & On-Call Support * Serve as on-call support for facility and fleet emergencies * Respond to issues impacting safety, operations, or service delivery Benefit Package * Professional & upward mobility opportunities * A family-oriented atmosphere * Health, vision and dental insurance option * Dental, vision and health available after 1st day of the month after 60 calendar days of employment * Up to $50,000 life insurance policy * Travel reimbursement * Up to 368 hours of paid time off just within your first year of employment! Includes 13 paid holidays, up to 40 hours of personal time, 12 sick days, 40 hours bereavement leave, 12 vacation days (6 month probation period), and 8 hours volunteer paid time off per year. * Additional opportunities for compensation are available above starting salary! Salary Range: $65,284 - $68,069 (pay is dependent on education level and credentials). *This is a management level position Questions? visit myarrowleaf.org/employment [https://myarrowleaf.org/employment/] or call 618-658-3079 to learn more! Arrowleaf is committed to the full inclusion of all qualified individuals. As part of this commitment, Arrowleaf will ensure that persons with disabilities are provided reasonable accommodations unless the accommodation will impose an undue hardship. If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources. Arrowleaf is firmly committed to Equal Employment Opportunity (“EEO”) and to compliance with all Federal, State and local laws regarding it. EEO is a set of standards that make it illegal to discriminate against a job applicant or an employee because of the person’s actual or perceived race, color, religion, sex (including pregnancy and related conditions, gender identity, and sexual orientation), marital status, national origin, ancestry, age (40 or older), disability or genetic information (including family history), order of protection status, or military status or unfavorable discharge from military service. The laws apply to all types of work situations, including recruiting, hiring, disciplinary actions, terminations, promotions, pay practices, training, wages, and benefits.

Responsibilities

The Director of Facilities & Fleet Operations oversees all maintenance, facilities, and fleet operations across the agency's service area. This role leads staff, manages budgets, and ensures all environments and vehicles are safe, functional, and compliant.