POSITION SUMMARY:

Reporting to the Head of School, the Director of Finance and Operations is responsible for ensuring the school’s long-term financial sustainability through effective financial planning, analysis, and reporting. The Director of Finance and Operations oversees the day-to-day finance and operations for The Priory School and The Priory School Foundation monitoring financial performance and implementing process efficiencies to align with the school’s strategic goals.
The Director of Finance and Operations is responsible for ensuring that the building, the grounds and the physical contents of the school are properly maintained and insured, and that appropriate security measures are in place. The Director is also responsible for the efficient management of food services.
It is the responsibility of the Director of Finance and Operations to ensure that the school complies with all government regulations, maintains appropriate employee, vendor and financial records, prepares financial statements and reports, and ensures the timely filing of the various reports required by provincial ministries and associated organizations.

POSITION REQUIREMENTS:

• Bachelor’s degree in Accounting, Finance, or a related field; CPA designation required
• Minimum seven years of related financial and operational experience
• Strong understanding of Accounting Standards for Not-for-profit Entities, including Fund Accounting
• Proficiency with sales tax and personal income tax
• Superior communication skills and fluency in both English and French
• Advanced analytical skills with experience in financial modeling, budgeting, and forecasting
• Command of accounting software and systems (Excel, QuickBooks)
• Understanding of methods, materials and equipment used in custodial, grounds keeping and building maintenance
• Knowledge of health and safety regulations
• Exceptional attention to detail and ability to multi-task
• Enthusiastic, positive, proactive team player focused on delivering the highest standards of customer service
• Ability to maintain diplomacy, confidentiality and discretion
• Experience working in a not-for-profit/and or educational field is an asset
  Salary: $100,000-$120,000 a year

Finance

• Full-cycle accounting, including entering of all financial data in the accounting systems, billing/AR (invoicing and collection of school tuition, after-school fees, extra-curricular fees, etc.), AP (including processing and payment of invoices electronically and by cheque), maintaining all subledgers, preparing and entering all journal entries, and preparing all period-end reconciliations
• Develop and oversee the annual operating budgets, including multi-year forecasts
• Prepare and maintain financial statements and reports (School, Foundation, uniform boutique) and supporting schedules, reconciliations, and variance analysis for internal review
• Ensure external reporting such as government filings (GST/PST returns, tax returns, T4/RL-1 slips, T4A slips and RL-24 slips) are prepared, paid and filed accurately and on time
• Prepare and present financial updates at meetings of the Finance Committees
• Oversee and monitor all school purchases to ensure an efficient procurement process with appropriate vendors and approvals
• Oversee treasury and strategic cash flow management
• Prepare supporting documents and oversee the annual financial audit and other external audits that may arise
• Prepare the bi-weekly payroll, including maintaining staff compensation files, entering hours, and ensuring accuracy of gross pay and deductions at source
• Analysis of tax treatment for certain revenue, expenses and benefits, including eligibility for donation receipts, eligibility for RL-24 receipts, and taxability of employee benefits
• Responsible for the administration of the general insurance policy, and employee benefits including pension plan (Retraite Quebec) and group insurance
• In tandem with the Director of Advancement prepare simulations and financial models for expansion
• Support the donation reconciliation process, as required

Operations

• Oversee maintenance and preventative maintenance of buildings and grounds to ensure a safe school/work environment
• Respond to building emergencies and coordinate on-site resources
• Oversee annual fire inspection and fire drills
• Follow-up on work order requests from faculty and staff
• Coordinate with the maintenance staff on various projects throughout the school
• Liaise with external contractors to schedule repairs/renovations/projects to ensure prompt and efficient completion
• Supervise the work of the maintenance team and all sub-contractors working in the school
• Maintain inventory of maintenance tools and supplies. Order parts/supplies, as required
• Ensure compliance with safety and security protocols
• Oversee the management of the kitchen staff and the day-to-day operation of food service
• Liaise with the school’s chef to review weekly menus and make adjustments, when necessary