Director of Finance at Hadley Designs

Ciudad de México, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

21 Dec, 25

Salary

0.0

Posted On

22 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail Orientation, Compliance And Regulatory Knowledge, Analytical Expertise, Process Optimization, Strategic Focus, Technology Proficiency, Leadership And Collaboration, Communication Excellence, Adaptability, Energy And Positivity

Industry

Retail

Description

Ready to make an impact in the world and do what you were born to do? We know that you have dreams, goals, and passions that set your soul on fire. You are on this earth for a reason. At Hadley Designs, we make filling customers’ lives with beautiful and inspiring things easy. With hundreds of products to choose from, we help our customers create a beautiful and inspiring environment to help them become their best selves. That’s where you come in as our Director of Finance. Come help us achieve the next pinnacle in our growth plan! ONE THING: Build scalable financial systems and models to budget and forecast brand growth to $100M and beyond. KPIs: Monthly Financials & Books Accuracy - Deliver timely and accurate monthly financials—including the P&L, Balance Sheet, and Cash Flow—within a standardized close process that supports confident, data-driven decision-making. Measurement: - 100% of monthly financial statements delivered by the 20th calendar day of the month following close- - Zero material errors identified in leadership review or audit - On-time reconciliation of all key accounts (cash, AP, AR, inventory, loans) Cash Flow Management - Maintain clear visibility into current and projected cash needs, ensuring the business is never caught off guard with payables, debt service, or payroll—while proactively identifying new strategies to extend cash runway and improve working capital efficiency. Measurement: - Maintain a 12-month rolling cash forecast, updated weekly, with $0 overdrafts, late fees, or missed payments - Ensure 100% of eligible payments are routed through optimal float strategies to maximize liquidity and rewards - Proactively surface and implement at least one new cash optimization strategy per quarter in collaboration with leadership (e.g. vendor terms, debt structuring, or payment sequencing) Forecasting & Budgeting Leadership - Lead a rigorous, company-wide budgeting and forecasting process that drives precision, cross-functional accountability, and strategic alignment. Measurement: - ≤ 10% variance between forecasted and actual revenue and EBITDA on a rolling 3-month basis - Successfully plan, launch, and lead the company’s annual budgeting and forecasting process (starting Fall 2025) - Annual department budgets completed and aligned with leadership by December 1 each year Systems & Process Improvement - Build scalable, automated financial systems and workflows that reduce manual effort, eliminate reporting delays, and support Hadley Designs’ growth to $100M and beyond—including core operational processes like expense management, travel, and purchasing. Measurement: - Fully documented SOPs for close, reporting, cash flow, and forecasting processes completed by Month 3 - Implementation of streamlined systems for expense approvals, reimbursements, travel booking, and company card usage by Month 6 - ERP system research completed with a project implementation plan delivered by Month 6; reduce manual reporting hours by at least 25% by end of Year 1 Profit Optimization - Partner with company leaders to implement initiatives that improve EBITDA across all departments and business units. Measurement: - Deliver monthly EBITDA analysis across all major departments - Identify and implement at least one high-impact cost-saving or margin improvement initiative per quarter - Improve trailing-12-month EBITDA margin by 2 percentage points within the first 12 months in role What does success look like? A successful Director of Finance at Hadley Designs is more than a financial steward—they are a core member of the leadership team, driving strategic clarity, operational discipline, and scalable systems that support our journey to $100M in revenue. You don’t just close the books—you provide the financial visibility and foresight that empower the rest of the business to move faster and make better decisions. Within your first 90 days, you’ll take full ownership of the finance function, oversee a consistent monthly close process and our 12-month rolling cash forecast, and begin delivering accurate, actionable margin and performance insights. You’ll build trust across the company by bringing transparency to budgets, forecasts, and cash flow—while acting as a critical thought partner to the CEO and Director of Operations in evaluating trade-offs and planning for growth. By the end of your first year, finance will no longer be a reactive or manual support function—it will be a proactive, high-leverage engine for scale. Financial reporting will be fast, clean, and audit-ready. Cash management will be predictable and optimized. Every department will understand their financial impact, and leadership will rely on your insights to improve profitability, manage runway, and prepare the company for system upgrades like ERP. Through it all, your leadership will ensure we don’t just achieve our goals—we do so profitably, confidently, and on time. Primary Objectives 20% BIG ROCKS – These must be done first and at all costs. 1. Deliver Accurate, Insightful Monthly Financials - Own and execute a standardized monthly close process to deliver accurate financial statements by the 20th calendar day of the following month. Ensure zero material errors and full reconciliation of all key accounts, while producing clear reporting that drives confident, data-backed decision-making. 2. Maintain and Optimize Cash Flow Strategy - Manage a weekly-updated, 12-month rolling cash forecast to ensure liquidity and financial stability. Route 100% of eligible payments through optimal float strategies, and surface at least one new cash optimization tactic per quarter—such as improved vendor terms, debt structuring, or payment sequencing. 3. Lead Forecasting and Budgeting Across the Business - Plan and lead Hadley Designs’ annual budgeting and forecasting cycle. Launch the process each fall, align department budgets with growth targets, and finalize all plans by December 1. Monitor and maintain ≤10% variance between forecasts and actuals through regular reforecasting and departmental collaboration. 4. Build Scalable Financial Systems and Operational Workflows - Document all core finance workflows—including close, forecasting, cash flow, and reporting—by Month 3. By Month 6, implement streamlined systems for expense approvals, reimbursements, travel booking, and company card usage. Deliver an ERP implementation plan and reduce manual reporting time by 25% within Year 1. 5. Drive Profit Optimization Across Departments - Deliver monthly EBITDA analysis across all major departments to uncover cost-saving and margin improvement opportunities. Partner with leaders to implement at least one impactful initiative per quarter. Increase trailing-12-month EBITDA margin by 2 percentage points in your first year. Regular Work Activities 80% – These must be done ongoing daily/weekly after the BIG ROCKS are complete. 1. Accounts Receivable and Payable: Manage invoicing, collections, and payments to maintain cash flow and ensure accurate reconciliation. 2. Cash Management Operations: Monitor daily cash positions, maintain liquidity, and oversee use of credit float strategies. 3. Compliance and Audit Readiness: Ensure GAAP compliance, manage internal controls, and lead external audit preparation. 4. Payroll and Benefits Administration: Oversee payroll and reimbursements for accuracy, timeliness, and legal compliance. 5. Tax Compliance: Oversee accurate and timely sales tax filings and payroll tax submissions, ensuring compliance across all jurisdictions. 6. Systems and Software Management: Optimize financial tools (e.g., Xero, LinkMyBooks, Hubdoc, Google Sheets) to streamline workflows and reduce manual work. 7. Inventory and COGS Management: Reconcile inventory regularly and validate COGS entries in partnership with operations. 8. Strategic Insights and Decision Support: Provide financial analysis to support key business decisions and capital planning. 9. Cross-Functional Collaboration: Work with teams across the business to assess financial impact and support growth initiatives. 10. Financial Dashboard & KPI Maintenance: Maintain dashboards and scorecards to ensure clear visibility into performance. 11. Team Development and Delegation: Identify opportunities to delegate transactional tasks and support the development of future finance capabilities as the department grows. Key Skills – What behavioral traits, attitudes, and skills are required? Detail Orientation: Demonstrates exceptional attention to detail, ensuring all financial data and reporting is accurate and reliable. Compliance and Regulatory Knowledge: Maintains a deep understanding of GAAP, tax regulations, and audit standards to ensure full compliance and risk mitigation. Analytical Expertise: Utilizes advanced analytical skills to interpret financial data, identify trends, and provide actionable insights to support strategic decision-making. Process Optimization: Proactively identifies opportunities to streamline workflows, improve efficiency, and implement scalable financial systems. Strategic Focus: Aligns financial planning and reporting with the organization’s strategic goals, enabling data-driven decision-making and long-term success. Technology Proficiency: Leverages advanced tools such as Xero, QuickBooks, and Excel to optimize financial management and reporting processes. Leadership and Collaboration: Inspires, mentors, and leads teams while fostering a culture of accountability, collaboration, and continuous improvement. Communication Excellence: Communicates complex financial concepts clearly and effectively to stakeholders across all levels of the organization. Adaptability: Thrives in dynamic environments, quickly adjusting to new challenges and evolving business needs while maintaining a high level of performance. Energy and Positivity: Consistently operates with enthusiasm and a positive attitude to motivate others and drive progress. Role Requirements: Experience, Training, and Education – What prior work and life experience will help the person in this role succeed? (Education, industry-specific, sales, administrative, management, customer-service) Bachelor’s degree in Accounting or Finance (MBA/CPA strongly preferred) 5+ years of progressive finance/accounting experience, with at least 3 years in a leadership role Proven success building scalable finance systems and strategic reporting processes Experience in multi-channel eCommerce or retail preferred Demonstrated ability to influence executive decisions through financial insight Remote-first work environment Flexible working hours (with core availability window) Paid time off (PTO) Paid holidays Access to courses, trainings, or a learning budget Access to company products Regular Interaction with CEO Established Company doing business for 10+ years Personal Development Autonomy of time and schedule

Responsibilities

The Director of Finance will build scalable financial systems and models to budget and forecast brand growth to $100M and beyond. They will deliver accurate monthly financials, maintain cash flow strategies, and lead the company's budgeting and forecasting processes.