DIRECTOR OF OPERATIONS at Apis Services Inc

Norristown, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

75000.0

Posted On

12 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Quality Assurance, Compliance, Data Reporting, Documentation Review, Policy Development, Facility Management, Financial Management, Budget Oversight, Strategic Thinking, Analytical Thinking, Communication, Conflict Resolution, Leadership, Staff Coaching, Regulatory Standards, Operational Excellence

Industry

Non-profit Organizations

Description

DIRECTOR OF OPERATIONS POSITION SUMMARY The Director of Operations works closely with the Program Director and serves as their designee as appropriate. In partnership with program leadership, the Director of Operations oversees major quality and functional systems throughout the program and participates in the development and implementation of policies and procedures. This role exercises independent judgment within a broad framework of rules, regulations, and agency policies to ensure the program meets all regulatory standards and contractual requirements. The Director of Operations works cohesively with the Clinical Director, Assistant Director, and leadership team to ensure operational excellence and compliance. A strong commitment to RHD’s mission and values is essential. ---------------------------------------- MAJOR RESPONSIBILITIES QUALITY ASSURANCE & COMPLIANCE * Support the QA Manager in ensuring all required data reporting (Integrated Community Wellness Center, MIPS, HEDIS, BHMCOs) is completed accurately and timely * Oversee program systems, including documentation review and audits of medical and confidential records * Conduct documentation and systems training for managers; provide ongoing feedback on documentation standards * Submit annual documentation to stakeholders for license renewals * Prepare and submit Physical Plant compliance plans to appropriate authorities * Coordinate full system reviews and support annual licensing audits * Monitor and document required fire drills ---------------------------------------- INTEGRATED HEALTH & PSYCHIATRY * Support the Integrated Health Manager in integrated care initiatives * Ensure prescribers receive appropriate administrative support ---------------------------------------- ASSET & FACILITY MANAGEMENT * Establish and monitor operational policies and procedures * Conduct property inspections and ensure facility compliance * Coordinate maintenance and repairs with maintenance staff and outside vendors * Maintain communication with Property Management and Facility Supports * Schedule and document annual inspections of equipment (heaters, furnaces, smoke detectors, CO₂ detectors, fire extinguishers, etc.) ---------------------------------------- FINANCIAL & OPERATIONAL MANAGEMENT * Evaluate and establish operational and financial policies and procedures * Oversee monthly review of program budgets and productivity * Support the Access Manager with front-end billing and intake access processes * Review funding documentation to ensure regulatory and funder compliance * Perform other duties as assigned ---------------------------------------- QUALIFICATIONS EDUCATION & EXPERIENCE * Bachelor’s degree from an accredited college or university (Master’s degree preferred) * Minimum of 5 years of supervisory experience managing programs and systems in nonprofit human services * Experience with regulatory compliance in human services settings * Preferred: Experience working with individuals receiving behavioral health or other human services * Valid Driver's license ---------------------------------------- CORE COMPETENCIES * Strategic, analytical, and creative thinking skills * Strong written and verbal communication skills * Ability to engage collaboratively with diverse stakeholders * Excellent conflict resolution and investigative skills * Strong organizational and leadership abilities * Experience coaching and developing staff and building high-performance teams * Ability to hold staff accountable in a respectful, clear, and supportive manner * CPR/First Aid certification (training provided upon hire) ---------------------------------------- WHY JOIN US? This leadership role provides the opportunity to shape program systems, strengthen compliance infrastructure, and ensure high-quality service delivery in a mission-driven human services organization. Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment. Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.

Responsibilities

The Director of Operations partners with program leadership to oversee major quality and functional systems, ensuring the program meets all regulatory standards and contractual requirements through policy implementation and independent judgment. Key duties include managing quality assurance, compliance reporting, facility maintenance, and overseeing operational and financial policies.