Director of Operations at Innova Girls Academy Charter School

City of Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budget Management, Financial Management, Vendor Relations, Student Recruitment, Admissions, Data Management, Record Keeping, Human Resources, Compliance, Facilities Management, Food Service Management, Communications, Stakeholder Engagement, Policy Implementation, Technology Management, Leadership

Industry

Primary and Secondary Education

Description

Company Description Innova Girls Academy Charter School is on a mission to help Rochester's girls see themselves as leaders and problem-solvers. A STEAM based school, all students will engage daily in culturally relevant project-based learning that builds confidence and a love of learning. Our school is designed with these 6 key elements in mind: STEAM Education for All Culturally Relevant Curriculum Equitable Supports for all Students Excellence in Teaching A Girl Scouts School An All-Girls Setting Job Description Position Overview The Director of Operations is an on-site leadership role responsible for the day-to-day operational health of Innova Girls Academy Charter School. Working in close partnership with the Head of School, the Director of Operations ensures that students, families, staff, and the broader school community are supported through strong systems, clear communications, and a safe and well-managed school environment. This role requires a hands-on, relationship-centered leader who thrives in a dynamic school setting. Key Responsibilities Budget and Financial Management Lead, manage, and allocate school resources, including financial resources, in alignment with school values and board-approved financial policies and procedures. Create purchase orders, track shipments, and follow up on administrative needs with vendors, including ordering, receipt, and maintenance of supplies. Evaluate vendor contracts and engage in new vendor relations to support the Innova mission in alignment with the school budget. Student Recruitment and Admissions Implement policies and procedures for lottery, admissions, enrollment, and waitlist processes, and maintain all associated documentation in support of the Head of School. Lead community outreach and engagement efforts. Develop and implement a strategic plan for student recruitment to annually meet enrollment targets, with an increased focus on recruitment of Special Populations. Information, Data, and Records Management Supervise the Office Manager to ensure maintenance of accurate, complete, and organized files, including attendance records for every student and staff member. Ensure effective delivery of bi-annual family and staff surveys and provide actionable data reports. Track and address chronic absenteeism to maintain a 90%+ school-wide attendance rate in conjunction with the Student Support Team; supervise staff to follow up with families when students are absent. Ensure record keeping systems and processes are secure and maintain strict confidentiality of personal student and staff records and data. Lead the annual review process for the School Safety Plan. Talent and Human Resources Lead the development and implementation of, and compliance with, human resources policies and practices, including compensation structures and benefit plans. Conduct performance evaluations for all employees supervised by the Director of Operations. Collaborate with the Head of School to co-manage training and retention of all staff members, including salary, contract, and benefit orientations. Manage PTO tracking and daily staff coverage plans. Plan and implement regular staff culture celebrations. Community Engagement, Communications, and Partnerships Coordinate in-person opportunities for stakeholders to advocate for Innova and share the school’s vision with the Rochester community. Serve as spokesperson for the school to both internal and external constituents on all operational topics. Coordinate all school mailings; draft, edit, and translate documents as needed. Lead school-wide communications, including the weekly family newsletter and memos for families and staff. Develop the school calendar and manage school closures as needed. Plan and run monthly family engagement events. Facilities and Food Service Management Ensure school facilities meet school needs and are in compliance with all local, state, and federal regulations. Ensure a safe and secure physical environment in and for accessing the school. Ensure food services meet school needs and are in compliance with all local, state, and federal regulations. Manage and annually evaluate school facilities and food service vendor/partners. Coordinate with the school custodial partner to ensure the school is kept clean and all facilities are operational. General Operations Supervise and support the Office Receptionist in operational duties, including inventory and distribution of supplies. Support the Head of School in leading staff development and administrative meetings, particularly on school policies, procedures, and operations. Ensure the school complies with all applicable local, state, and federal laws, regulations, and provisions of the charter. Serve as the authorizer liaison on all operational issues. Participate in professional growth opportunities to maintain awareness of educational trends, management concepts, community involvement, and other leadership initiatives. Manage school technology partners to ensure operational technology systems in the building (computers, projectors, WiFi, security systems, etc.) are functioning effectively. Qualifications Bachelor’s degree required; Master’s degree in education administration, business, public administration, or a related field preferred. Minimum of 3–5 years of experience in school or nonprofit operations, administration, or a related field. Demonstrated experience managing budgets, HR functions, and compliance requirements. Strong communication and relationship-building skills with diverse stakeholders. Knowledge of New York State education regulations and charter school requirements preferred. Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. Deep commitment to Innova’s mission of empowering young girls through STEAM education. Additional Information Benefits: Competitive salary commensurate with experience. Comprehensive health, dental, and vision insurance. Professional development opportunities. Supportive and collaborative work environment. Opportunities for growth and advancement within the school. Innova Girls Academy Charter School is an equal opportunity employer and is committed to fostering a diverse and inclusive environment. We encourage all qualified individuals to apply.

Responsibilities

The Director of Operations manages the day-to-day operational health of the school, overseeing budget, finance, student recruitment, data management, HR functions, facilities, and food service in partnership with the Head of School. This role ensures a safe, well-managed environment supported by strong systems and clear communications for all stakeholders.