Director of Project Management & Procurement at Madeline Hotel and Residences Auberge Resorts Collection

Town of Gardiner, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

175000.0

Posted On

14 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Procurement, Budgeting, Vendor Management, Financial Acumen, Communication, Problem Solving, Cross-Functional Leadership, Safety Compliance, Technical Expertise, Asset Management, Cost Control, Emergency Response, Maintenance Oversight, Team Development, Contract Negotiation

Industry

Hospitality

Description

Company Description Sprung from the site of a fallow tree nursery, Wildflower Farms, Auberge Collection is a 140-acre retreat in New York’s Hudson Valley, just 90 minutes from New York City. Rooted in meaningful encounters with nature, the property sways with the seasons, surrounded by meadows of native flowers and woodlands. Anchored by its namesake farm with orchards, heirloom gardens, and animals, the retreat offers immersive seasonal experiences like foraging walks, cooking workshops, and healing sessions. A three-mile walking trail links 65 stand-alone cabins, cottages, and suites with the Movement Studio and Maplehouse, a lofty barn home to a dynamic cooking school. Accommodations are immersed in the ever-changing landscape, offering a deep sense of place. Guests are welcomed at The Shop, reminiscent of a well-curated potting shed, and the open-air Great Porch. Dining at Clay, the centerpiece restaurant, features source-origin cuisine that honors the region’s bounty. Thistle offers wild-crafted wellbeing that evolves with the seasons. The property also provides access to neighboring Mohonk Preserve, where wooded trails and cliffs invite world-class hiking, biking, and climbing. Named the Number 1 Hotel in New York State by Travel + Leisure for the 2025 World’s Best Awards and recognized with a One Key distinction from the inaugural Michelin Guide, Wildflower Farms is a basecamp for adventure, craft, and curiosity. For more information: auberge.com/wildflower-farms Follow Wildflower Farms on Instagram @WildflowerAuberge Job Description The Director of Projects & Procurement is responsible for overseeing all facility operations, maintenance, and improvement projects at Wildflower Farms. This role combines strategic project management with hands-on technical expertise, ensuring optimal functionality of all property systems while maintaining the highest standards of guest experience and operational efficiency. Core Responsibilities Project Management & Planning Execute all facility projects while prioritizing tasks and ensuring timely completion within scope and budget parameters Provide strategic leadership for all capital projects, including FF&E refreshes, renovations, facility upgrades, and equipment procurement. Streamline project management and procurement processes to improve efficiency. Coordinate multi-disciplinary projects across various trades and departments Provide detailed project status reports including timeline updates, budget tracking, and milestone achievements Identify potential project delays or issues and implement corrective measures to maintain scheduled completion dates Develop long-term inventory, asset management and facilities forecasting plans. Procurement & Vendor Management Obtain competitive bids from qualified vendors and contractors for all major projects and purchases, ensuring favorable terms and alignment with budgetary guidelines. Develop accurate cost estimates for project completion, including labor, materials, equipment, and contingency allowances Oversee FF&E and OS&E sourcing, balancing design integrity, operational needs, and financial stewardship. Negotiate contracts and service agreements to optimize value while maintaining quality standards Establish and maintain relationships with preferred vendors, suppliers, and service providers Evaluate vendor performance and maintain approved vendor database Budget & Financial Management Maintain strict compliance with annual departmental budget allocations Track and report detailed expenses for labor, materials, equipment, and associated costs for each project and task Implement cost-control measures and identify opportunities for operational savings Manage warranty compliance and documentation to maximize equipment lifespan and minimize replacement costs Prepare monthly financial reports and variance analysis for leadership review Maintain compliance and audit readiness across procurement and capital activities. Operations & Maintenance Oversight Oversee the delegation and completion of work orders and preventive maintenance schedules Perform skilled trades work including plumbing, carpentry, electrical systems, and HVAC maintenance Conduct routine preventive maintenance on all departmental equipment and facility systems Maintain adequate inventory levels of critical parts, supplies, and materials Ensure all work areas remain organized, clean, and professionally maintained Safety & Compliance Identify and address safety hazards, hazardous conditions, and maintenance needs proactively Ensure team knowledge and compliance with all property emergency procedures, safety protocols, and disaster response plans Maintain a safe and orderly work environment in accordance with OSHA standards and company policies Conduct regular safety inspections and maintain comprehensive safety documentation Communication & Coordination Communicate project timelines and potential service impacts to affected departments and stakeholders Provide regular updates to Club General Manager on project status, budget performance, and operational issues Coordinate with other departments to minimize disruption to guest services during maintenance and improvement activities Maintain detailed documentation of all projects, maintenance activities, and equipment records Emergency Response Coordinate emergency repairs and temporary solutions to maintain operational continuity Develop and maintain emergency response procedures for facility-related incidents Additional Responsibilities Seek appropriate approvals prior to initiating any project or significant expenditure beyond budget parameters Stay current with industry best practices, new technologies, and regulatory requirements Mentor and develop team members through training and knowledge sharing Support special events and seasonal operations as required Pay Range: $150,000/year - $175,000/year Qualifications Four-year college degree or equivalent education/experience preferred. Minimum of five years of project management in construction, resort, residential or private club setting or similar Strong financial acumen with experience completing accurate reports and cost. Have a clear process for rationalizing projects through ROIs and efficiency studies Expertise in procurement, bidding, estimating, budgeting, and contracting; knowledge of basic legal and accounting standards. Excellent communication, problem-solving, and cross-functional leadership skills. Additional Information Auberge Collection is a portfolio of extraordinary hotels, resorts, residences and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine, innovative wellbeing, and gracious yet unobtrusive service. With 30 one-of-a-kind hotels, resorts, and residences, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. For more information: auberge.com Connect with Auberge Collection on Instagram, TikTok, Facebook, and LinkedIn @Auberge and #AlwaysAuberge Shinrin Yoku LLC is an Equal Opportunity Employer, M/F/D/V. Shinrin Yoku LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Shinrin Yoku LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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Responsibilities

The Director of Projects & Procurement oversees all facility operations, maintenance, and improvement projects at Wildflower Farms, ensuring optimal functionality and guest experience. This role involves strategic project management, procurement processes, and vendor management to enhance operational efficiency.