JOB DESCRIPTION

The New York City Department of Probation (DOP) is a world leader in working creatively and effectively engaging with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism.
The New York City Department of Probation (DOP) helps build stronger and safer communities by working with and supervising people on probation, fostering positive change in their decision-making and behavior, and expanding opportunities for them to move out of the criminal and juvenile justice systems through meaningful education, employment, health services, family engagement and civic participation. We are located in every borough across the city and provide four core services – pre-sentence investigations, intake, diversion and probation supervision. In summary, DOP ensures that people who enter our system are supervised according to their risk level and receive the support and services they need to abide by the law and be an asset to their communities.
The Department of Probation is seeking to hire a Timekeeping and Payroll Director who will oversee all agency’s Timekeeping and Payroll functions using NYCAPS, PMS, CHRMS and City Time. This position analyzes and understands the activities being performed with respect to timekeeping and NYC agency policy. Strong attention to detail, ability to deal with time critical time-sensitive activities, proficient computer and data entry skills, and excellent written and oral communication skills are essential. This position works in conjunction with the agency’s Payroll and Human Resources Department to ensure that employees are paid accurately and on time.
In addition, the selected candidate will be responsible for directly supervising staff, which includes setting clear expectations and goals for the team; provide vision, inspiration and motivation; provide effective communication to ensure transparency; provide constructive feedback on performance; identify opportunities for skill development and career growth; build a positive team culture; manage employee performance; foster employee well-being and provide ethical leadership.

Under the direction of the Assistant Commissioner of HR with wide latitude for independent decision making, the Director’s responsibilities include, but are not limited to the following:

• Demonstrating a deep knowledge of the City’s timekeeping, leave, and payroll functions.
• Supervising the Leave Administration Unit and Timekeeping Analysts.
• Providing effective leadership and direction to team members and direct reports.
• Performing related assignments and special projects as required by the Assistant Commissioner of HR
• Implementing personnel policies in compliance with citywide regulations.
• Performing research and preparing responses for time and leave inquiries, FOIL and other requests.
• Reviewing, updating and maintaining the agency’s Time & Leave policies.
• Preparing and reviewing reports from New York City Personnel databases including NYCAPS CityTime and CHRMS.
• Reviewing, analyzing, and approving Managerial Separation documents for submission to the Comptroller’s Office.
• Processing and managing all special leave of absence requests such as, FMLA, Sick, PFL, PPL, Child Care, Worker’s Compensation, Military, etc. in compliance with current Federal/State/City mandates.
• Ensuring that Worker’s Compensation claims are processed in a timely manner.
• Reviewing and signing off on documents that ensure accuracy and adherence to Citywide Time and Leave and related policies.
• Managing employee annual leave balance statements, processing requests for carryover of excess annual leave.
• Oversee the agency’s payroll functions and the payroll unit
• Manage operational compliance with directives, policies and procedures,
• Plan and implement pay authorizations and collective bargaining agreements
• Prepare and analyze payroll data and reports.

MINIMUM QUALIFICATIONS

A baccalaureate degree from an accredited college and four years of full-time paid experience in counseling or casework in a recognized agency adhering to acceptable standards in probation, parole, social services, psychiatric or medical social work or related field, at least 18 months of which must have been in a responsible supervisory, administrative or consultative capacity performing activities related to the duties of the position; or
A combination of education and/or experience equivalent to “1” above. However, all candidates must have at least 18 months of experience in an administrative, managerial, executive, consultative, executive capacity or supervising personnel performing activities related to the duties of the position.

PREFERRED SKILLS

Advanced working knowledge of Payroll. Advanced working knowledge of CityTime and NYCAPS. A proficient understanding of DCAS’ Personnel Rules and Regulations, including Time and Leave, employee leave benefits such as FMLA and PFL, and the Worker’s Compensation process. Excellent organizational and multitasking abilities. Strong communication and interpersonal skills

• Demonstrating a deep knowledge of the City’s timekeeping, leave, and payroll functions.
• Supervising the Leave Administration Unit and Timekeeping Analysts.
• Providing effective leadership and direction to team members and direct reports.
• Performing related assignments and special projects as required by the Assistant Commissioner of HR
• Implementing personnel policies in compliance with citywide regulations.
• Performing research and preparing responses for time and leave inquiries, FOIL and other requests.
• Reviewing, updating and maintaining the agency’s Time & Leave policies.
• Preparing and reviewing reports from New York City Personnel databases including NYCAPS CityTime and CHRMS.
• Reviewing, analyzing, and approving Managerial Separation documents for submission to the Comptroller’s Office.
• Processing and managing all special leave of absence requests such as, FMLA, Sick, PFL, PPL, Child Care, Worker’s Compensation, Military, etc. in compliance with current Federal/State/City mandates.
• Ensuring that Worker’s Compensation claims are processed in a timely manner.
• Reviewing and signing off on documents that ensure accuracy and adherence to Citywide Time and Leave and related policies.
• Managing employee annual leave balance statements, processing requests for carryover of excess annual leave.
• Oversee the agency’s payroll functions and the payroll unit
• Manage operational compliance with directives, policies and procedures,
• Plan and implement pay authorizations and collective bargaining agreements
• Prepare and analyze payroll data and reports