Director, Project Operations at FHI 360

Kyiv, , Ukraine -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

0.0

Posted On

05 Dec, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Yes

Skills

Project Management, Financial Management, Procurement, Logistics, Administration, Grants Management, Strategic Planning, Staff Development, Consultative Skills, Negotiation Skills, Public Relations, Communication Skills, Problem Solving, Critical Thinking, Team Leadership, Compliance

Industry

International Trade and Development

Description

About FHI 360 and EpiC FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, youth, research, technology, communication, and social marketing—creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 50 countries and all U.S. states and territories. The Meeting Targets and Maintaining Epidemic Control (EpiC) project is an eight-year (2019–2027) global health project initially funded by the U.S. Department of State (DoS) as part of the President’s Emergency Plan for AIDS Relief (PEPFAR). EpiC operates in approximately 50 countries, addressing key public health challenges such as HIV/AIDS, pandemic preparedness, and global health security. In Ukraine, the project receives Global Health Security (GHS) funding to strengthen global, regional, and local public health systems, building on broad experience and existing capabilities that align with national GHS priorities and US Government goals. EpiC will support the national and regional public health institutions, health care facilities, the State Service of Ukraine on Food Safety and Consumer Protection’s research institutes and regional departments, academic institutions, as well as civil society organizations to strengthen GHS capacities in infection prevention and control (IPC), antimicrobial resistance (AMR), health emergency management (HEM), with a particular focus on the prevention, detection and response to infectious disease outbreaks of epidemic significance. All activities will be aligned with national regulations, guidelines and standards, as well as relevant international frameworks. FHI 360 is seeking qualified candidates for a Project Operations Director. This position will be based in Kyiv, Ukraine. Professional proficiency in written and spoken English and fluency in Ukrainian are preferred. This position is open to Ukrainian national applicants and international applicants with the ability to obtain legal work authorization in Ukraine. Job Summary: The Operations Director will play a key role in the day-to-day management and functioning of the EpiC Ukraine project, supporting the EpiC Project Director. The position serves as a critical member of the senior leadership team in country overseeing operations staff and activities supporting project delivery, including finance, grants and procurement. The Operations Director will have oversight of grants, financial management and procurement for the EpiC Ukraine project, working closely with the technical, M&E and People & Culture teams to move forward activities in an efficient manner to meet the goals of the overall project. Drawing from home office guidance, the position will be responsible for adhering to and standardizing operations and ensuring finance, grants and procurement are responsive to the needs of the program and harmonized with the larger program. The Director will collaborate with colleagues across departments and in headquarters to identify system needs, process bottlenecks, and to develop solutions to enable more timely, efficient, and accountable operations in challenging humanitarian contexts. The Director works closely with management to ensure financial, administrative, contractual, and logistical efficiency and compliance. They will serve as a liaison between staff and the organization’s administrative and enterprise services to maintain smooth operations between headquarters and field offices. Accountabilities: Provides support to the EpiC Ukraine Project Director to ensure the project is implemented in an efficient, compliant, timely, and results-oriented manner. Accountable to the Project Director for establishing and overseeing operational systems that meet the programmatic and technical needs of the project while maintaining compliance with USG and FHI 360 rules and regulations. Oversees project financial management, procurement, logistics, administration and subaward management. Sets project operational standards in line with FHI 360 policies and provides or oversees the provision of support and training to staff as needed. Develops and oversees the implementation of the project’s procurement plan that meets programmatic and technical needs while ensuring compliance with EpiC award terms and conditions. Manages, implements, and monitors systems, services, staff, and budgets to achieve financial, administrative and project goals. Provides timely and accurate financial and project reports to company management and donors as required. Oversees a finance team that prepares and monitors approved budgets for the project. Oversees grants management functions. Supports the Project Director in the operationalization of project initiatives. Collaborates with staff to ensure that project implementation is managed closely through the development of structured work plans, indicator tracking sheets and approved monitoring plans. Ensures expenditures within each project are monitored monthly, and that well- structured corrective action is initiated and tracked where required. Provides leadership to staff to ensure the development of timely, high quality and regulation compliant activity reporting per organization and donor guidelines. Provides supportive guidance and supervision to staff, and managers who are charged to implement projects within the assigned area of expertise. Supports performance management and professional development of direct reports, including ongoing feedback, coaching, and career support. Performs other duties as assigned. Applied Knowledge & Skills: Effective strategic planning, project evaluation and project management skills. Strong business acumen, staff development, management, and reporting experience. Strong consultative and negotiation skills. Operations management, corporate policies, compliance, and procedures oversight experience. Demonstrated public relations and diplomacy skills required. Excellent English oral and written communication skills. Professional fluency in Ukrainian preferred. Ability to build positive local working relationships with local communities, district government officials, UN and where appropriate, donor representatives. Ability to analyze and establish effective and supportive cross- project coordination, organizational procedures, and management systems. Experience working in Ukraine and knowledge of the operating environment strongly preferred. Problem Solving & Impact: Decisions and actions have a significant impact on management and operations. Problems encountered are moderate to complex and highly varied. Demonstrates strong critical thinking and problem-solving skills to plan, organize, and manage resources for successful completion of projects. Exercises judgment to meet business strategies and develops objectives that align with organizational goals. Supervision Given/Received: Assists in setting goals and budgets for projects and leads the country in achieving strategic goals. Leads coordination for fundraising planning and implementing strategies to increase private donor giving. Leads coordination of resources for ongoing projects across functional areas and addresses/ resolves issues. Typically reports to a Project Director. Education: Bachelor's Degree or its International Equivalent in Business Administration, Public Health, Social Sciences or Related Field. Project Management (PM) Certification preferred. Experience: Minimum of 12+ years of relevant experience in project management with projects management principles and practices. Previous experience working with USG or PEPFAR supported programs and experience working in an international NGO environment desirable. Must be proficient in applicable rules, regulations, and policies associated with USG-funded international development programs. Demonstrated ability to collaborate with national MOH personnel, academic institutions, local public health and health care authorities, NGOs, and international partners. Demonstrated experience in managing large teams and achieving program goals on time and within budget parameters Ability to manage and complete numerous tasks with a high degree of organization and limited resources. Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint, and well-developed computer skills Typical Physical Demands: Typical office environment. Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard. Ability to sit and stand for extended periods of time. Ability to lift/move up to 5 lbs. Technology to be Used: Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment. Travel Requirements: 10% - 25% This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. Please click here to continue searching FHI 360's Career Portal. FHI 360 is a global organization that mobilizes research, resources and relationships so people everywhere have access to the opportunities they need to lead full and healthy lives. To learn more, visit fhi360.org. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Responsibilities

The Operations Director will manage the day-to-day operations of the EpiC Ukraine project, ensuring compliance and efficiency in project delivery. They will oversee financial management, procurement, and logistics while collaborating with various teams to meet project goals.