Disbursement Coordinator at Prevailance, Inc.

Virginia Beach, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

0.0

Posted On

05 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Payroll Processing, Invoice Processing, Expense Reports, Electronic Payments, ACH Payments, Reconciliation, Unanet (ERP), Paylocity, Financial Workflow Improvements, Compliance, Internal Controls, Month-End Processes, Attention To Detail, Communication Skills

Industry

Defense & Space

Description

Description Prevailance is seeking a Disbursement Coordinator to support the company’s accounts payable and payroll operations. This role is responsible for ensuring vendor payments and employee payroll are processed accurately, on time, and in compliance with company policies. The Disbursement Coordinator will manage invoice processing, employee expense reports, electronic payments, and payroll administration while supporting financial workflow improvements across the organization. The ideal candidate is detail-oriented, organized, and comfortable working across departments to ensure smooth financial operations. This position works primarily within Unanet (ERP) and Paylocity (Payroll) systems and requires strong attention to detail and the ability to manage recurring financial cycles. Responsibilities include, but not limited to: Accounts Payable Process vendor invoices within Unanet ERP, ensuring accuracy, proper approvals, and correct accounting codes Review and approve employee expense reports in accordance with company policies Maintain vendor records and ensure compliance with payment terms Prepare and execute ACH payments and other electronic disbursements through company banking platforms Reconcile vendor statements and resolve invoice or payment discrepancies Coordinate with internal teams and vendors to address accounts payable inquiries Payroll Administration Process payroll using Paylocity, ensuring accurate and timely employee compensation Support administration of both bi-weekly and semi-monthly payroll cycles Review payroll inputs including time reporting, deductions, benefit changes, and tax withholdings Coordinate with HR and leadership to ensure payroll updates are accurately reflected Maintain payroll records and assist with internal reviews or audits Financial Operations Support Assist with month-end financial processes related to accounts payable and payroll Support documentation and improvement of financial workflows within Unanet and Paylocity Identify opportunities to streamline processes and improve efficiency and accuracy Ensure compliance with company policies, internal controls, and financial procedures Requirements Qualifications: 3+ years of experience supporting accounts payable and payroll processing Experience working with ERP systems (Unanet preferred) Experience using Paylocity or similar payroll platforms Familiarity with ACH payments and corporate banking platforms Strong attention to detail and ability to manage recurring financial cycles Ability to manage multiple tasks and deadlines in a fast-paced environment Strong written and verbal communication skills Desired Qualifications: Experience supporting government contracting or professional services environments Experience supporting financial process improvement initiatives Desired Traits: Detail-Oriented: Maintains accuracy while managing recurring financial transactions Collaborative: Works effectively with finance, HR, leadership, and employees across the organization Proactive: Identifies process improvements and resolves issues quickly Trustworthy: Maintains confidentiality and integrity when handling financial and payroll data Education: Bachelor’s degree in a related field Accounting, Finance, or Business Administration preferred If you meet these qualifications and are ready to make an impact, we encourage you to apply today! Prevailance, Inc. proudly supports veterans as a member of the V3 (Virginia Values Veterans) program and the Hire Vets initiative. Recognized as a Top Workplace in 2025, Prevailance fosters a supportive, mission-driven environment for its team members. We provide a comprehensive benefits package to eligible employees, designed to support health, wellness, and financial security. Our benefits include: Medical Insurance TriCare Supplemental Dental Insurance Vision Insurance Life & Accidental Death & Dismemberment (AD&D) Coverage 401(k) Plan with Company Matching Contributions Paid Time Off (PTO) 11 Paid Holidays Education Reimbursement Program Computing Device Reimbursement Program Prevailance, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, citizenship status, marital status or any other consideration prohibited by law or contract. Prevailance, Inc. participates in E-Verify and is VEVRAA Compliant.

Responsibilities

This role is responsible for accurately and timely processing vendor payments and employee payroll, ensuring compliance with company policies through invoice management, expense report review, and payroll administration. Key duties involve managing accounts payable within Unanet ERP and processing payroll using Paylocity, while also supporting financial workflow improvements.