Dispatcher / Flight Coordinator (Opfikon, Zürich) Switzerland at Haute Aviation

Opfikon, Zurich, Switzerland -

Full Time

Start Date

Immediate

Expiry Date

10 Jul, 26

Salary

0.0

Posted On

11 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Flight planning, Flight dispatch, Aviation regulations, Crew scheduling, Operational software, Client communication, Logistics, Risk management, Emergency response, Regulatory compliance, Time management, Problem solving, English fluency, German language skills

Industry

Airlines and Aviation

Description

As a Dispatcher / Flight Coordinator at Haute Aviation, based in our Opfikon (Zürich) office, you play a central role in the daily operation of our fleet and client flights. You coordinate missions end-to-end, support crews, and act as a key contact for clients and partners. This role includes structured off-hour coverage to support urgent operational requirements outside standard office hours. Flight Planning and Coordination Plan and coordinate flight itineraries with clients, crews, and partners Prepare complete flight packages including routing, fuel planning, and weather analysis Obtain all required permits, slots, and handling arrangements Monitor flights and adjust planning when required Crew Support and Management Brief crews with all operational details prior to each mission Coordinate crew schedules, rest compliance, and travel logistics Support crews during operations and resolve issues in real time Aircraft Scheduling and Oversight Manage fleet availability and optimise aircraft utilisation Coordinate maintenance inputs with CAMO and external providers Track aircraft status to support reliable operations Client Communication and Service Act as a direct point of contact for clients and brokers Provide clear, fast, and accurate updates throughout each mission Maintain a high service standard in all communication Off-Hours Coverage Support urgent operational matters outside standard office hours Coordinate directly with crews and internal teams during off-hours Maintain responsiveness and structured decision-making under time pressure Emergency and Irregular Operations Support crews in AOG or operational disruptions Apply internal procedures and coordinate with relevant authorities Keep clients informed with clear and structured updates Documentation and Compliance Maintain accurate operational records (flight plans, permits, crew data) Follow all regulatory requirements and internal procedures Support audits and reporting when required Must have the right to work in Switzerland Dispatch licence is an advantage Previous experience in flight dispatch, operations, or business aviation Strong understanding of European aviation regulations and flight planning Confident using flight planning and operational software Fluent in English; German is a strong advantage Strong organisational skills and attention to detail Ability to manage multiple tasks under time pressure Willing to work irregular hours, including evenings, weekends, and on-call duty Based in our new office in Opfikon (Zürich), Switzerland Very modern and open office environment Direct involvement in day-to-day operations Short decision paths and fast execution Dynamic and growing business aviation environment Small, focused, and highly motivated team Start date: 1 July or as agreed

Responsibilities

The Dispatcher/Flight Coordinator manages end-to-end flight missions, including itinerary planning, crew support, and aircraft scheduling. They act as the primary point of contact for clients and partners while ensuring operational compliance and safety.