We are seeking a highly organized and experienced Legal PA/Secretary to join a dynamic Disputes department in the Dubai office of a leading international law firm. The ideal candidate should have a solid background in legal support roles, particularly in Disputes, Litigation, or Arbitration, and be capable of handling a wide range of administrative and secretarial tasks. While a law degree is not required, a strong understanding of legal procedures and terminology is essential for success in this role.

Responsibilities

• Provide comprehensive administrative support to the Disputes department, including managing schedules, appointments, and meetings.
• Draft and format legal documents, correspondence, and reports, ensuring accuracy and adherence to established templates.
• Maintain and organize legal files, documents, and case records.
• Prepare and file legal documents with courts and government authorities.
• Assist lawyers with research tasks, including legal research, case law searches, and compiling relevant information.
• Handle incoming and outgoing communications, including phone calls, emails, and letters.
• Liaise with clients, opposing counsel, and other relevant parties in a professional and courteous manner.
• Coordinate travel arrangements, accommodations, and itineraries for lawyers as needed.
• Assist with billing and invoicing, ensuring accuracy and timely submission.
• Perform general office tasks such as photocopying, scanning, filing, and maintaining office supplies.
• Provide support with translations and interpreting when Arabic skills are required.
• Collaborate with other team members to ensure efficient department operations.
• Assist in the organization and preparation of legal presentations and meetings.
• Perform other duties and tasks as assigned by lawyers and department heads.

Qualifications

• Prior experience working in a legal support role, preferably in Disputes, Litigation, or Arbitration.
• Strong knowledge of legal terminology, procedures, and documentation.
• Exceptional organizational skills with a keen attention to detail.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English; Arabic language skills are a plus.
• Ability to maintain confidentiality and handle sensitive information.
• A proactive and self-motivated attitude with the ability to prioritize tasks effectively.
• Strong interpersonal skills and the ability to work collaboratively in a team-oriented environment.
• Must be based in Dubai, UAE, with GCC experience being an advantage

• Provide comprehensive administrative support to the Disputes department, including managing schedules, appointments, and meetings.
• Draft and format legal documents, correspondence, and reports, ensuring accuracy and adherence to established templates.
• Maintain and organize legal files, documents, and case records.
• Prepare and file legal documents with courts and government authorities.
• Assist lawyers with research tasks, including legal research, case law searches, and compiling relevant information.
• Handle incoming and outgoing communications, including phone calls, emails, and letters.
• Liaise with clients, opposing counsel, and other relevant parties in a professional and courteous manner.
• Coordinate travel arrangements, accommodations, and itineraries for lawyers as needed.
• Assist with billing and invoicing, ensuring accuracy and timely submission.
• Perform general office tasks such as photocopying, scanning, filing, and maintaining office supplies.
• Provide support with translations and interpreting when Arabic skills are required.
• Collaborate with other team members to ensure efficient department operations.
• Assist in the organization and preparation of legal presentations and meetings.
• Perform other duties and tasks as assigned by lawyers and department heads