Distance Education Secretary - C2526/055 at School District 63 Saanich
Victoria, BC V8Z 7E8, Canada -
Full Time


Start Date

Immediate

Expiry Date

14 Sep, 25

Salary

26.86

Posted On

15 Jun, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Data Collection, Learning Management Systems, Information Systems, Training, Office Procedures, Communication Skills

Industry

Education Management

Description

Job Posting: Posting Detail
Posting: C2526/055 Description: Distance Ed Secretary Start Date: July 2, 2025 End Date: Dec 19, 2025
Posting Date: Jun 13, 2025 Closing Date: Jun 19, 2025 – 4:00p
Location - SIDES
Position - Distance Education Secretary
Assignment Type Temporary

Hours 35

  • Liaises with District IT support (heat tickets and emails) to resolve technical issues for students, teachers, counsellors and staff.
  • Liaises with the Ministry of Education to provide summer reporting final grades, TRAX submission, grade correction.
  • Coordinates sending, receiving and distribution of internal and external mail processes.
  • Maintains the events calendar “to include booking rooms within the building as requested by staff”.
  • Adaptations of grade submission process to accommodate larger numbers of students
  • Liaises with public and private post-secondary institutions (counsellors, teachers, office staff) clarifying student status, course registration.
  • Provides documentation to legal offices for educational verification
  • Generates reports, assists with data collection and completes letters.
  • Manages student information and course resources, maintains electronic and physical files, scans and copies materials and documents, and processes student resource requests.
  • Submits reports to institutions and students on withdrawal processes using the School and Ministry databases.
  • Receives inquiries in person, by telephone and email; processes resource pick-ups, deposits and returns and books appointments.
  • Coordinates tests, both in-house and for other institutions and provides support for provincial exams.
  • Coordinates school billing (tuition for courses, etc.).
  • Coordinates payment processes (e.g. student deposits/tuition, banking reports, petty cash requests, etc.).
  • Provides administrative support:
  • Assists administrators, counsellors and teachers with clerical support as required, including letters, filing, course development support, etc.
  • Maintains handbooks
  • Creates contact lists
  • Creates master forms
  • Maintains the events calendars
  • Assists in production of course development resources
  • Assists counsellors with grad checks and student learning plans
  • Assists with photocopier maintenance, including contacting the supplier
  • Attends on-site clerical and other staff meetings as required and records minutes.
  • Performs other assigned duties that are within the area of knowledge and skills required by the job description.

QUALIFICATIONS

  • Grade 12 education
  • Office Administration Certificate
  • Two years of related experience
  • Minimum word processing speed 50 W.P.M.
  • Working knowledge of general office procedures
  • Working knowledge of the BC Graduation Requirements
  • Working knowledge of Ministry requirements for 1701 and SADE data collection and school/district/ministry reporting procedures
  • Working knowledge of electronic information systems (Student Information Systems and DL Learning Management Systems)
  • Working knowledge of hardware/software required for school information and reporting processes
  • Or equivalent combination of training and experience.

DESIRABLE SKILLS

  • Knowledge of Distance Education procedures
  • Demonstrated effective communication skills
    DATE April 202
Responsibilities

Please refer the Job description for details

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