Division Administrative Assistant at David Weekley Homes

Carrollton, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jul, 26

Salary

0.0

Posted On

09 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Communication skills, Computer skills, Data entry, Electronic document management, Invoice processing, Permit management, Real estate contract review, MS Office, Outlook, Word, Excel, PowerPoint, JD Edwards, Organization, Attention to detail

Industry

Construction

Description

Job Description David Weekley Homes seeking an enthusiastic Administrative Assistant to support our Dallas-Fort Worth Division. This is an on-site administrative position based at our office in Carrollton, TX. The successful candidate will possess a strong work ethic, team-player attitude, great communication and computer skills contributing significantly to the Division’s organization and efficiency. Responsibilities include: Interface effectively with office and field team members, managers, and vendors Daily mail distribution, sorting, and shipping Order and maintain office supplies Coordinate office supplies, copier, printer, phone system, computers, office furniture, etc. Coordinate supply drop offs with field team Assist Coordinators with administrative tasks, such as electronic document management, answering phones, data entry, tracking metrics, generating reports and charts, updating lists and calendars, meeting or team event coordination and set up Process invoices for payment Assist with homebuyer packages and home closing process as needed Perform various tasks contributing to office organization and efficiency such as the upkeep of various systems/programs, filing, drafting communications, data entry, report generation and other duties as needed Manage/apply for various permits Pulling permits and interacting with local municipalities Review real estate contracts and assure legal documents are signed, complete and error-free Track homes sales and cancellations Maintain accurate electronic home files Monitor overhead expenses Other tasks as assigned Qualifications 2 years administrative support experience in an office environment Experience with the construction permitting process or homebuilding industry is a plus Proficient with MS Office (Outlook, Word, Excel, PowerPoint) Experience with JD Edwards is beneficial Extremely organized with a strong attention to details Ability to prioritize and multi-task in an extremely busy environment with numerous interruptions Ability to handle confidential material in a sensitive manner Excellent listening and communication skills by phone, email and in person Additional Information . What We Offer: Come build your future with our winning team, recognized by Fortune Magazine as one of the "100 Best Companies to Work For" 20 times! David Weekley Homes builds in 19 markets across the U.S. and is one of the largest private home builders in America. We offer an excellent benefits package that includes: Health Insurance - Medical, Dental and Vision 401k and discretionary 8% match Employee Stock Ownership Plan Profit Sharing Vacation, Paid Holidays, plus PTO New Home Discount for Team Member and Family College Scholarship Program Community Outreach Sabbaticals And more! David Weekley Homes is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to any status protected by state or federal law. Note to Job Seekers: No telephone calls or walk-ins please. Interviews are by appointment only. Your resume will be reviewed and qualified candidates may be contacted in the event of a potential job match, or if further information is needed. State: Texas Job Category: Administrative City: Dallas

Responsibilities

The Administrative Assistant will support the division by managing office operations, including mail distribution, supply coordination, and invoice processing. They will also assist with administrative tasks such as data entry, permit applications, and maintaining electronic home files.