Division Administrator (Operations) at University of Waikato

Hamilton City, Waikato, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

21 Jun, 26

Salary

87024.0

Posted On

23 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Coordination, Finance Support, HR Administration, Operational Logistics, Recruitment Administration, Purchasing, Facilities Coordination, Travel Arrangements, Event Management, System Improvement, Template Development, Workflow Enhancement, Problem-Solving, Process Improvement, Data Literacy, Stakeholder Management

Industry

Higher Education

Description

* Play a key role in supporting the operational success of one of Aotearoa’s fastest growing health education divisions. * Are you an organised and proactive administrator with strong finance, HR, and operational coordination skills? * Join the Division of Health and help support innovative teaching, research, and the development of the future health workforce. Ngā kōrero mō te tūranga – About the role As Division Administrator (Operations), you will provide comprehensive operational, financial, and human resource administrative support to the Division of Health. Your work will ensure the smooth coordination of financial transactions, staff recruitment administration, facilities coordination, and day-to-day operational logistics across the Division. This is a varied and collaborative role where you will work closely with academic and professional staff to support recruitment administration, purchasing and finance processes, facilities coordination, travel arrangements, and divisional events. You will also contribute to improving administrative systems by developing templates, procedures, and workflows that enhance efficiency and accuracy. Salary will be in the range of $73,235 to $87,024 per year based on skills, knowledge and experience brought to the position. This is a full-time role (37.5 hours a week), based on our Hillcrest Campus. For more information on the role please see the position description [https://uowsaextdataprod.blob.core.windows.net/positions/Division%20Administrator%20%28Operations%29%20PD%201003536.pdf]. For a confidential conversation about the role, please contact Sharmila Kannan, Division Manager, Operations at ksharmila.pnkannan@waikato.ac.nz [ksharmila.pnkannan@waikato.ac.nz]. All applications must be submitted through the online portal, emailed applications will not be accepted. Ko wai koe? – Who are you? You are an experienced administrator who thrives in a fast-paced environment and enjoys supporting operational and organisational processes that enable teams to succeed. You bring experience in financial, operational, or HR administration within a complex organisation, and you are confident working across multiple systems, processes, and stakeholders. You will demonstrate: * Strong experience in administrative coordination within a complex organisational environment * Experience supporting finance processes, purchasing, reimbursements, and supplier coordination * The ability to support recruitment administration and staff onboarding processes * Excellent communication, organisational, and interpersonal skills * High levels of accuracy, attention to detail, and data literacy * Strong problem-solving and process improvement capability, including experience at automating processes and reviewing and changing workflows * Advanced data literacy including the ability to use emerging technologies (including AI) to improve administrative processes * The ability to work independently while contributing to a collaborative team environment Experience in tertiary administration, or in developing templates and standard operating procedures (SOPs) to improve administrative efficiency, would be an advantage. Ko wai mātou? – Who are we? The Division of Health is dedicated to improving health outcomes across Aotearoa through innovative teaching and research. The Division offers programmes in Biomedical Sciences, Health Promotion, Healthy Active Living, Human Performance Science, Midwifery, Nursing, Pharmacy, and Sport Development and Coaching. A key strategic priority is the development of the New Zealand Graduate School of Medicine, which will focus on advancing health equity through culturally responsive medical education, particularly for regional and rural communities He aha ngā take me tono mai ai koe? – Why should you apply for this position? This is an opportunity to contribute to a rapidly growing health education environment and support the operational systems that enable teaching, research, and workforce development across the Division. At the University of Waikato, we value integrity, creativity, diversity, and our enduring partnership with Māori. We are committed to a workplace that is inclusive and mana-enhancing and welcome applications from candidates with the skills and enthusiasm to help us achieve our goals. The University of Waikato encourages applicants from all backgrounds with the relevant capabilities to apply. Applicants must have the legal right to live and work in New Zealand in accordance with NZ Immigration regulations which can be found here [https://www.immigration.govt.nz/]. Ko te Tangata – For the People The University of Waikato prides itself on the quality of its engagement with the communities that it serves, the provision of a world-class education and the national and international impact of its research. Our policies are guided by the principles of the Treaty of Waitangi and equal opportunity for all. E herea ana te Whare Wānanga ki te kaupapa kia whakaratohia te mea angitū ōrite ki ngā tāngata katoa. Applications Close on April 12, 2026 Requisition number: 1003536

Responsibilities

The Division Administrator (Operations) provides comprehensive operational, financial, and human resource administrative support to the Division of Health, ensuring smooth coordination of transactions, recruitment, facilities, and daily logistics. This varied role involves working closely with staff to support administrative tasks and contributing to system improvements by developing efficient templates and workflows.