Division Coordinator at AEG Worldwide

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

28.5

Posted On

13 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Meeting Logistics, Administrative Support, Expense Reporting, Office Administration, Communication, Event Preparation, Vendor Research, CRM Systems, Operational Efficiency, Project Support, Gifting Coordination, Data Summarization, Microsoft Office Proficiency

Industry

Entertainment Providers

Description

Company Information For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer. Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations. If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer! Job Summary The Division Coordinator is responsible for providing support to the Global Partnerships Co- Presidents and the Global Partnerships team, ensuring strong day to day operational and administrative coordination across the division such as manage calendars, travel, meeting logistics and department office. Reporting to the Director, Administration & Logistics the Coordinator assists the Director with general operational needs and event prep for internal and external events such as team lunches, vendor research, Lakers and Kings home games, annual GP retreat, etc. They will also provide support as a team member on divisional projects and initiatives. Essential Functions Manage Co- Presidents Global Partnerships calendars and book all travel, hotels, set meetings, create agenda, order catering, submitting expense reports and reservations. Provide Support to the Global Partnerships Events and Operations Team, such as internal GP employee communications, staff gatherings, catering for GP lunches, providing general office administrative duties including but not limited to: distributing mail, answering phones, ordering supplies, and scheduling meetings. May coordinate internal communication between GP business units on various action items. Support the planning, coordination and execution of internal and external Global Partnerships team events, including all-staff meetings and the Global Partnerships Summit, LA Kings and Lakers Home Games, and onsite partner events. Help implement systems and procedures that drive operational efficiency within the larger GP team. Lead partner gifting and holiday gifting efforts for Global Partnerships, including sourcing, managing contacts, and distribution. Assist with the preparation and updating of summaries and overviews for multi-asset sponsorship and naming rights deals, including assisting Activation team with maintenance and updating of internal and external partner exclusivity guides. Upon request will be expected to attend events to facilitate relationship building and provide support to senior leadership which may include welcoming distinguished guests and facilitating a hospitable environment. Other special projects or assignments as directed by manager. Required Qualifications High School Diploma or its equivalency (BA/BS Degree Preferred) in Business, Marketing, Sports Management or related field preferred 2-4 years administrative experience Experience with CRM systems preferred Exposure to business operations, strategy, partnerships, marketing, business affairs experience, or relevant coursework preferred Experience working in sports and entertainment industry preferred Corporate Development background is preferred. Experience in event preparation, logistics, and execution preferred, but not required. Strong attention to detail, effective follow-up and follow through required. Effective written and verbal communication skills. Computer skills and proficiency in Microsoft Office Products (Word, Excel, Outlook, PowerPoint) with the ability to learn required business systems. Able to interact with all levels of company and third-party employees; curious, proactive, and eager to learn from senior executives and business leaders Ability to manage multiple priorities and meet deadlines in a fast-paced, team-oriented environment. Passion for sports, entertainment or live events industry. Pay Scale: $23.50 - $28.50 Bonus: This position is not eligible for a bonus under the current bonus plan requirements. Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings. AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description. AEG's policy is to hire the most qualified applicants, and we comply with all applicable federal, state and local employment laws in making hiring and employee decisions. We are an equal opportunity employer and do not discriminate against applicants or employees on the basis of race, color, marital status, disability, religion, age, sex, sexual orientation, national origin, genetic information, veteran status, or any other legally protected status recognized by applicable federal, state or local law. Employer does not offer work visa sponsorship for this position.

Responsibilities

The Division Coordinator provides essential operational and administrative support to the Global Partnerships Co-Presidents and the wider team, managing calendars, travel, meeting logistics, and general office functions. This role also involves supporting the planning and execution of internal and external team events and implementing systems for operational efficiency.