Divisional Governance Administrator

at  University Hospital Southampton NHS Foundation Trust

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for a detailed job description of the role.
Please note this vacancy is open only to applicants from Hampshire & Isle of Wight NHS system , which is limited to Hampshire and Isle of Wight ICB, Southern Health FT, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton FT, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals FT.
An exciting opportunity is available for a skilled and experienced administrator to join UHS within the division B governance team. As the successful post holder of this role, you will be essential in supporting the division’s governance agenda which promotes safe, effective care and a positive patient experience. You will have excellent attention to detail, strong IT skills, and a friendly ‘can do’ approach.
Division B encompasses a vast number of diverse services including Cancer Care, Emergency Medicine, the Helicopter Emergency Medical Service, Medicine, Specialist Medicine, and Pathology. Sitting in the centre of this is the governance team who support these services to self-regulate the care and treatment they provide. We are a small team of 5 who are eager to embrace the Trust value. In addition to working within this large division, we regularly interlink with the wider Trust and corporate functions and build relationships with staff at all levels and professions.
As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.
Specific to this role is the suitability for agile working which is a mixture of on-site and remote working. In addition, we are open to discussing flexibility in the hours that you work. Please talk to us at the interview about the flexibility you need, and we will explore what’s possible for the role and service.
UHS employees can access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.
Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.
Key Responsibilities
Administer governance and risk meetings including preparation of agendas and papers, circulating these in advance, coordinating attendance, and taking minutes.
Provide a secretarial and personal administrative service to the divisional governance manager and team.
Act as a point of contact for the team managing the post, email account, and telephone lines.
Draft and prepare documents and correspondence.
Utilise exceptional organisational skills to support the team in meeting deadlines for upcoming panels, inquests, and safety alerts.
Provide a fully comprehensive administrative service including filing, scanning, copying, and organising meetings.
What we’re looking for
Someone who cares about people and is passionate about putting patients first.
Excellent IT skills
Experience in taking minutes and recording and monitoring actions
A self-driven individual who can work both independently using their initiative and collaboratively as part of a team.
Exceptional attention to detail
Strong communication skills both verbally and in writing
Able to appropriately deal with sensitive and confidential informatio

Please refer the Job description for details