Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context
Under the overall supervision of the Chief of Mission (CoM) in Denmark, the direct supervision of the Programme and Liaison Officer in Denmark and in coordination with the Senior Resource Management Associate in Denmark and the Resource Management Team in Finland, the incumbent will provide technical assistance mainly in administrative and financial management to the projects the candidate is assigned to.

QUALIFICATIONS

Education

• High School diploma with five years of relevant experience; or,
• Bachelor’s degree in Human Resources, Business Administration, Finance or related field with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database .

Experience

• Experience in financial administration including financial management, budgeting and /or human resources.
• Sound knowledge of financial rules and regulations.
• Prior experience in usage of Oracle is an advantage and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• Proficient in Microsoft Office applications e.g. SharePoint, Word, Excel, PowerPoint, E-mail, Outlook; previous experience in Oracle is a distinct advantage;
• Discreet, detailed and client-oriented, patient, with willingness to learn new things;
• Attention to detail, ability to organize paperwork in a methodical way.

Languages

• Required: Working knowledge of English
• Desirable: Working knowledge of Danish or any beneficiary language

IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Provide support to the Resources Management Unit (RMU) in financial, procurement, human resources and other administrative activities.
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- Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.
- Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow-up activities; make arrangements for formal editing, translation, etc., of documents and publications;
- Monitor and process administrative actions (human resources, contracts, procurement, accounting, finance, logistics) in IOM’s computerized systems;
- Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith
- Perform a variety of HR duties such as support recruitment processes in the office.
- Perform assigned role(s) in Oracle HR paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; monitor and follow up on contractual situation and entitlements and generate reports, contract extensions, personnel actions and other related documentation.
- Perform the role of Time-keeper in Oracle; maintain, update and reconcile leave quotas based on supporting documentation; generate and edit leave-related reports; respond to general questions concerning leave administration; guide staff on request and approval procedure in Oracle.
- Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
- Draft certificates of employment, notices, letters, reports, presentations, graphs, update the organizational chart and support timely submission of documents.
- Support the organization of meetings, training activities and other Resource Management events by carrying out logistical activities such as arrangement of meeting facilities, equipment, materials, preparation of correspondence and drafting and assembling of documents.
- Respond to general inquiries regarding Resource Management policies, instructions and procedures.
- Perform other related duties as assigned