DMS Officer at FUJIFILM Europe GmbH

Singapore, , Singapore -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

0.0

Posted On

10 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Office, Communication, Customer Service, Organization, Troubleshooting, Mail Tracking System, Franking Machines, Courier Management, MFD Configuration, Production Printing

Industry

IT Services and IT Consulting

Description

For Mailroom Service: * Collect, sort and dispatch/distribute mails efficiently to ensure mails are received/sent on time and prevent missing mails * Receive/Send courier, record details, and liaise with courier companies to track status of courier delivery * Hand delivery to external clients for urgent documents as requested, including bank runs * Handle fax machines, auto mailer, mail tracking system and/or franking machines * Meeting rooms setup/preparation/transformation including furniture, partitions, stages, platform, rostrum etc * Escort visitors / contractors * Perform ad hoc tasks as requested For Fleet Management Service: * Configuration of MFDs and Printers queues for users * Manage, replenish, replace, and upkeep consumables such as paper, toner, and drum * Check printer quality and perform regular maintenance work on printers and multi-functional equipment to ensure cleanliness, usability, and availability of the devices * Attend to machine problems by providing first level troubleshooting and assistance * Escort delivery crew and engineers during break/fix/installation * Paper delivery to all distribution points For Transactional Printing Service: * Receive and prepare print files for printing * Operate high-speed production printers and envelope inserter machine * Provide first level of support for production and inserter machines * Print, collate, and complete printed material with enveloping * Prepare mail postage for envelopes * Pack, label mail bags for courier collection * Maintain proper records for tasks performed * Management of the consumables in the recycle bins Essentials: * Familiar with Microsoft Office applications * Good verbal and written communication skills * Pleasant disposition, strong customer service-oriented mindset, and positive working attitude * Meticulous and organized person * Hardworking and responsible team player Desired: * Previous experience in any of the above-mentioned job areas will be an added advantage and will be given priority Education: * GCE 'N'/'O' level/ Nitec/ Higher Nitec * Candidates without the needed education requirements but with relevant industrial experience will also be considered Additional Requirements: * Employment is dependent on background checks that is acceptable to Fujifilm Business Innovation Singapore Pte Ltd * Required to work reasonable additional hours as may be necessary to meet the requirements of the position

Responsibilities

This role involves managing mailroom services, including sorting, dispatching, and tracking correspondence and couriers, alongside fleet management duties like configuring printers and maintaining consumables. Additionally, the officer will handle transactional printing services, operating high-speed production equipment and preparing materials for postage.