Doctoral Examination Coordinator at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

04 Oct, 26

Salary

79300.0

Posted On

06 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Coordination, Stakeholder Management, Policy Interpretation, Organisational Skills, Attention To Detail, Communication, Problem Solving, Relationship Building, Customer Service, Confidentiality, Time Management, Decision Making

Industry

Higher Education

Description

Company Description Waipapa Taumata Rau | The University of Auckland The University of Auckland is New Zealand's leading University. With over 6000 academic and professional staff supporting more than 46,000 students, we are one of New Zealand's largest employers. We have eight academic faculties and 11 service divisions, creating a diverse, dynamic, and collaborative environment where people are empowered to make a meaningful difference. The School of Graduate Studies (SGS) plays a vital role in supporting doctoral education across the University. Working in partnership with faculties, academic staff, and students, SGS manages and enhances the doctoral journey—from enrolment through to examination and graduation—ensuring every candidate receives an exceptional experience. Job Description Te Whiwhinga mahi | The opportunity We are looking for a highly organised, relationship-focused Doctoral Examinations Coordinator to join our supportive School of Graduate Studies team. This is a rewarding opportunity to play an important role in one of the most significant milestones of a doctoral candidate's academic journey. As a Doctoral Examinations Coordinator, you'll oversee the end-to-end administration of doctoral examinations, ensuring each examination is delivered smoothly, professionally, and in accordance with University regulations. Working with doctoral candidates, supervisors, senior academics, and international examiners, you'll coordinate complex examination processes, provide expert advice on policies and procedures, and manage multiple competing priorities with confidence and care. No two days are the same. From coordinating examination logistics and supporting oral examinations to building strong relationships with stakeholders around the world, you'll be at the heart of delivering an outstanding doctoral experience. If you enjoy working in a collaborative environment, thrive on organisation, and take pride in delivering exceptional service, we'd love to hear from you. Key responsibilities include: Managing the end-to-end doctoral examination process from examination initiation through to degree completion Providing expert advice on doctoral examination policies, procedures, and University regulations to candidates, supervisors, academic leaders, and examiners Coordinating examination logistics, including working with international examiners and organising oral examinations Assessing examiner nominations and supporting the appointment of appropriate doctoral examiners across the University Building and maintaining positive relationships with internal and external stakeholders, including senior academics and international examiners Reading and assessing examination reports and managing examination outcomes in accordance with University requirements Delivering workshops and contributing to doctoral examination guidance and knowledge resources Identifying opportunities for continuous improvement to enhance the doctoral examination experience This is an excellent opportunity to join a collaborative team where your work directly contributes to the success of doctoral candidates and the University's research excellence. This role is full-time, 37.5 hours per week, on a fixed-term basis for 12 months and is based at the City Campus. Once fully trained, the team operates a hybrid working model with the option to work at least one day per week off-site. You will be joining a small tight knit team who enjoy their work and thrive in their environment. The salary range for this role is $63,600 - $79,300 per annum, depending on experience and qualifications. Please not that if you are currently enrolled in a doctoral programme, due to a conflict of interest, we will not be able to consider your application. For more detailed information on the role accountabilities and requirements, please review this position description. He kōrero mōu | About you You are someone who enjoys working with people, solving complex problems, and coordinating detailed processes with accuracy and care. You are a confident decision maker, and know how to be resourceful You bring excellent organisational skills, sound judgement, and the ability to manage multiple priorities while maintaining exceptional attention to detail. You communicate confidently with a wide range of stakeholders and enjoy building positive relationships with people from diverse backgrounds and cultures. Most importantly, you take pride in delivering outstanding service and enjoy being part of a team that supports academic excellence and student success. Ngā pūkenga motuhake | Important skills and experience Experience working in a complex administrative or coordination role, ideally within tertiary education Excellent organisational skills with the ability to manage multiple priorities and competing deadlines Strong communication and relationship-building skills, with confidence engaging senior stakeholders and international partners High attention to detail and the ability to exercise sound judgement while maintaining confidentiality A proactive, customer-focused approach and commitment to continuous improvement The following would be beneficial: An understanding of the doctoral student lifecycle and postgraduate research environment Experience using student management systems within a tertiary environment Ngā āhuatanga kei a mātou | What we offer The University of Auckland provides a supportive, people-centred working environment where your wellbeing and professional development are genuinely valued. As part of our team, you’ll enjoy: Flexible employment practices where appropriate Up to 6.75% employer superannuation contribution Five weeks’ annual leave Access to professional development opportunities Generous parental leave provisions Staff discounts, recreation centre access, discounted parking, and wellbeing initiatives The opportunity to work within a caring and collaborative team dedicated to supporting student wellbeing and success Me pēhea te tuku tono | How to apply Please submit your application online by the closing date of 21/7/26. Your application should include: A brief Cover Letter explaining why you're interested in this role and how your skills match the requirements. Your updated CV. Please note that we do not accept email applications. For a confidential discussion, you are welcome to contact Kerry Jones (Doctoral Examinations Team Leader) at [email protected] Please note we are happy to answer your questions, but we do not accept applications by email. Additional Information Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz Campus: Auckland City Campus Position Number: 60008465 UoA Department Name: School of Graduate Studies

Responsibilities

Oversee the end-to-end administration of doctoral examinations, ensuring compliance with University regulations. Coordinate logistics with international examiners and provide expert policy advice to candidates and academic staff.