London, England, United Kingdom (On-site)
Contract (6 months 9 days)
Published a day ago
Document Management
Job Title: Document Administration Project Assistant
Job Location: Canary Wharf (5 days per week)
Contract Length: Until 31st December 2025
Industry: Oil and Energy, Trading and Shipping
Working Hours: 8 Hours per day/ 40 per week
Start Date: Beginning of July 2025

ROLE OVERVIEW:

Part of bp’s Supply, Trading & Shipping (ST&S) organisation, the Refining & Products Trading Europe (RPTE) Operations team focuses on managing risk and maximizing commercial value through collaboration and sharing detailed knowledge with internal and external parties.
The Port Agency & Document Administration Team provides support to the trading and operations teams on matters concerning port agency and in-port activity, and cargo documentation. The successful applicant will primarily support the Document Administration activities of the team.
Refining & Products Trading Europe aims to be recognized industry-wide as an ‘Employer of Choice’ and an equal opportunity provider.
Physical presence in the office is required for handling hard copies of cargo documents. The successful candidate will be expected to work from the office 5 days a week.

WHAT YOU WILL DO:

• Provide administrative support to ST&S RPTE by handling and processing shipping documents for crude and product cargoes, including Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
• Ensure compliance with Group requirements by maintaining proper controls for recording, filing, endorsing, and recalling shipping cargo documentation.
• Fulfil bp’s contractual obligations in relation to cargo insurance certification.
• Check accuracy of documents against systems, trading contract requirements and Letter of Credit conditions.