Document Control and Project Specialist at WSP

Omaha, Nebraska, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

0.0

Posted On

22 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Project Controls, Technical Writing, Regulatory Compliance, RAID Logs, RACI Matrices, SharePoint, Aconex, Stakeholder Management, Quality Assurance, Risk Tracking, Workflow Optimization, Program Management, Cross-functional Coordination, Version Management, Process Scalability

Industry

Professional Services

Description

WSP is currently seeking a Document Control and Project Specialist for a project in Pecos, Texas. Be involved in projects with our Project Controls and Technology Cloud Team and be a part of a growing organization that meets our clients' objectives and solves their challenges. WSP brings global expertise in power delivery, power generation, and program management, anchored by the acquisition of POWER Engineers, Inc. TRC Companies have now joined WSP, deepening our power practice and expanding our energy advisory and intelligent grid services. We're partnering with clients to shape how energy systems evolve around the world—and we need your help. This Opportunity The Document Control and Project Specialist serves as a subject matter expert in reinforcing structure, governance, and team accountability. This role blends framework expertise, technical writing, and project controls in alignment with organizational and regulatory requirements. The specialist partners cross‑functionally with IT, cybersecurity, operations, legal, and compliance stakeholders to drive consistent high-quality regulatory documentation and program management. The candidate hired for this role will function as a representative of the owner’s engineering team through project closeout. Candidates in this role will focus on disciplined project controls, improving communication and alignment, and creating scalable processes that enhance project performance across the entire program. Your Impact * Establish and maintain standardized document control processes to promote accuracy, consistency, and traceability * Coordinate document workflows, including reviews, approvals, and version management * Support quality assurance efforts to ensure alignment with project standards and requirements * Implement and manage project tools and frameworks such as RAID logs, RACI matrices, and decision tracking mechanisms * Support clear definition and documentation of roles, responsibilities, and workflows * Assist in tracking project risks, issues, and key decisions to support informed project delivery * Facilitate communication across project teams and stakeholders to support alignment and clarity * Organize and support structured meetings, including capturing and tracking action items and decisions * Serve as a central coordination point to help streamline information flow across teams * Provide consistent support across workstreams to help maintain momentum and organization as the program evolves * Assist with onboarding and integration of team members by ensuring access to clear processes and documentation * Help distribute workload through structured systems and shared tools * Develop and refine repeatable processes and tools that support efficiency and scalability * Document workflows and best practices to support consistency across the program * Contribute to ongoing improvements in project delivery and team effectiveness Who You Are Required Qualifications * Bachelor’s Degree in Business Administration, Quality Assurance, Statistics, Engineering, Natural Science, or a related discipline, or equivalent experience. * Experience working within electric utilities, energy sector, or other critical infrastructure environments * Familiarity with client-driven or owner-directed project environments * Prior experience leading or coordinating cross‑functional compliance initiatives involving IT, cybersecurity, operations, and legal teams * Experience with document management systems such as SharePoint, Aconex, or similar platforms * Practical experience managing regulatory timelines, remediation activities, and dependency tracking * Project management experience within compliance‑driven initiatives, including coordination across multiple stakeholders * Experience developing scalable frameworks applicable across multiple project teams or work packages * Experience supporting continuous improvement or compliance maturity initiatives * Exposure to internal or external regulatory exams, self‑certifications, or enforcement actions About WSP WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper. www.wsp.com [https://www.wsp.com/] WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career. At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started? WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status. The selected candidate must be authorized to work in the United States. NOTICE TO THIRD PARTY AGENCIES: WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.

Responsibilities

Establish and maintain standardized document control processes and workflows to ensure accuracy and traceability across the program. Coordinate cross-functionally with IT, legal, and operations to manage regulatory documentation and project controls tools like RAID logs and RACI matrices.