Document Control Lead/Manager at Group PMX

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Aug, 26

Salary

135000.0

Posted On

13 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Records Management, SharePoint, Version Control, Metadata Tagging, EDMS, Technical Writing, Quality Assurance, Project Coordination, Stakeholder Management, Microsoft Office, Governance Documentation

Industry

Construction

Description

Are you ready to make a meaningful impact? Do you thrive on tackling complex challenges and leveraging your technical expertise to drive results? Do you value working in a supportive and inclusive environment where your professional growth is a top priority? At Group PMX, you’ll have the opportunity to enhance your skills through comprehensive training, education, and in-house mentorship. We also encourage active participation in industry trade, business, and professional associations to keep you at the forefront of your field. Job Title: Document Control Lead / Manager Industry: Aviation / Aerospace / Infrastructure Experience Level: 5–10 Years Location: Hybrid – LaGuardia Airport (LGA), Queens, NY Salary Range: $120-135K Work Schedule: 4 days onsite / 1 day remote Job Summary The Document Control Lead will maintain accurate, timely, and compliant documentation and records across all project disciplines and functional areas. This role ensures compliance with regulatory requirements, quality standards, and contractual obligations within a highly regulated aviation environment. The position requires an onsite presence four days per week at LGA, working closely with project teams, consultants, contractors, and regulatory authorities. Key Responsibilities Support the implementation and maintenance of program-wide document control protocols Assist with intake, processing, and distribution of controlled documents (RFIs, submittals, meeting notes, drawings, specs, etc.) Ensure accurate document naming, version control, and coding per project standards Track deliverables and support coordination of document reviews between internal teams and external stakeholders Prepare document control reports, logs, and transmittals Perform quality checks on document submissions for compliance with standards Support record retrievals for audits, reporting, or executive briefings Provide user assistance and troubleshooting within the project’s document management systems (e.g., SharePoint) Assist in the development and maintenance of Work Instruction Documents (WIDs), protocols, and document control procedures Support standardization of processes across projects and teams Contribute to improving document control workflows and consistency across the program Support alignment of document control practices with program requirements and closeout expectations Manage closeout documentation including as‑builts, O&M manuals, turnover packages, and project archives Qualifications 5 - 8+ years of document control or records management experience supporting large scale infrastructure, construction, engineering, or public-sector capital projects Familiarity with aviation or transportation project environments is strongly preferred Experience with SharePoint and/or other EDMS platforms such as eBuilder, Aconex, ProjectWise, Procore, or Unifier Working knowledge of document control procedures, metadata tagging, and versioning Strong Microsoft Office skills (Excel, Word, Outlook, Teams) Ability to multitask and prioritize in a fast-paced environment with minimal oversight Strong communication and organizational skills Demonstrated ability to draft clear, structured governance documentation (e.g., management plans, procedures, guidance, or work instructions) Strong attention to detail and consistency in written materials Ability to work onsite at LGA four days per week Preferred Skills & Certifications Prior experience supporting Port Authority of NY & NJ projects or similar public agency requirements Experience supporting large-scale or multi-project programs Associate’s or Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field Understanding of FAA, NEPA, or aviation-related regulatory documentation (a plus) One Team. Shared Success.SM At Group PMX, we are more than just a project, program, and construction management company; we are a community of passionate professionals dedicated to delivering innovative solutions and creating collaborative environments that promote better project performance outcomes for our clients and partners. Our core purpose is to build, align, and coordinate high-performance teams around a "project-first thinking culture." We foster a “one team” environment where every team member, from entry-level to senior management, plays a crucial role in our success. With a portfolio of over 1,000 projects for public, private, and nonprofit owners in buildings, infrastructure, and energy markets, we have a proven track record. Our services are tailored to meet our clients where they are, providing the talent, tools, and technology they need to keep moving forward. Whether managing the execution of projects, offering a suite of support services, or advising during critical project phases, we continuously strive for excellence. Our efforts have been widely recognized, and in 2025, ENR New York named us on its list of Top Contractors for the sixth consecutive year. Group PMX is a certified MBE, DBE, SBE, and LBE firm. Group PMX is a proud Equal Opportunity Employer

Responsibilities

The Document Control Lead maintains accurate and compliant documentation across all project disciplines in a regulated aviation environment. Key duties include managing RFIs, submittals, and drawings while ensuring adherence to regulatory and contractual standards.