GENERAL INFORMATION

Job Location
Montreal, QC
Date Published
14-Aug-2025
Department
Project Administration - Major Projects
Employment Type
Permanent
Working Arrangement
On-Site
Role Type
Full-Time

JOB DESCRIPTION

Ready to build your career? We want to hear from you.
As a Document Control Manager within the Major Projects team at Pomerleau, you will report directly to the Quality Director. Working on large-scale construction projects—ranging from $1.5 million to over $1 billion—you will have the opportunity to develop and maintain document management IT tools (ACONEX, SharePoint, Project Wise, etc.) to implement the process of codifying, circulating, validating, and archiving documents, with or without a title block.

What you will do :

• Draft and update the general management procedures for “Management of Codified Documents” and “Correspondence Management.”
• Ensure the above procedures are distributed to the entire project team, subcontractors, and contractors whenever revised.
• Draft and update the “Document Management System (DMS) User Guide.”
• Ensure the distribution of documents with title blocks through the DMS, both internally and to the client and stakeholders.
• Implement and maintain the document distribution matrix.
• Assist users, particularly in defining the document codification.
• Ensure secure access and define user access rights.
• Train and support new users on the DMS through training sessions.
• Set up and maintain validation workflows (circuits of approval).
• Monitor compliance with general procedures by document controllers.
• Propose continuous improvement actions for the DMS tool.
• Ensure proper transmission to the client and external parties.
• Develop electronic backup and archiving strategies based on the document lifecycle.

The Document Control Manager may work at the project site offices or the main Pomerleau offices.

This role could be for you if you have :

• You have at least 5 years of experience in document management for major projects in Canada or internationally.
• You are proficient in ACONEX, SharePoint, and Project Wise.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement — get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we’ve proudly held the distinction of being one of Canada’s Top 100 Employers.
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process

What you will do :

• Draft and update the general management procedures for “Management of Codified Documents” and “Correspondence Management.”
• Ensure the above procedures are distributed to the entire project team, subcontractors, and contractors whenever revised.
• Draft and update the “Document Management System (DMS) User Guide.”
• Ensure the distribution of documents with title blocks through the DMS, both internally and to the client and stakeholders.
• Implement and maintain the document distribution matrix.
• Assist users, particularly in defining the document codification.
• Ensure secure access and define user access rights.
• Train and support new users on the DMS through training sessions.
• Set up and maintain validation workflows (circuits of approval).
• Monitor compliance with general procedures by document controllers.
• Propose continuous improvement actions for the DMS tool.
• Ensure proper transmission to the client and external parties.
• Develop electronic backup and archiving strategies based on the document lifecycle

This role could be for you if you have :

• You have at least 5 years of experience in document management for major projects in Canada or internationally.
• You are proficient in ACONEX, SharePoint, and Project Wise