Document Control Specialist at BeckPollitzer Deutschland GmbH

Byhalia, Mississippi, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

0.0

Posted On

10 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Organization, Attention To Detail, Accuracy, Microsoft Office, Communication, Coordination, Version Control, Filing Systems, Record Keeping, Document Management Software, Revision Tracking

Industry

Industrial Machinery Manufacturing

Description

Summary of Primary Functions: We are seeking a detail-oriented Document Control Specialist to support an on-site industrial installation project. This role is responsible for managing, organizing, and maintaining all project documentation to ensure accuracy, accessibility, and compliance with company and client requirements. The Document Control Specialist will work closely with project managers, engineers, contractors, and corporate staff to ensure that all project documentation is properly tracked, distributed, and stored throughout the life of the project. Essential Duties and Responsibilities * Maintain and manage all project documentation including drawings, specifications, reports, permits, and correspondence * Ensure documents are properly filed, version-controlled, and distributed to the appropriate project personnel * Track document revisions and maintain accurate records of updates and approvals * Coordinate the distribution of project documents to internal teams, clients, and subcontractors * Maintain digital and physical document filing systems for the project site * Ensure documentation complies with company standards, project requirements, and client specifications * Assist with document preparation, formatting, and submission when required * Track and log incoming and outgoing documentation * Support the project team by providing quick access to project records and documentation * Maintain document registers, logs, and tracking systems * Assist with compiling project reports and closeout documentation * Ensure confidentiality and security of sensitive project information Experience, Qualifications and Key Competencies * High school diploma or equivalent required; associate or bachelor’s degree in business administration, project management, or related field preferred * 2+ years of experience in document control, administrative support, or project coordination * Experience working on construction, engineering, manufacturing, or industrial projects preferred * Strong organizational and document management skills * Excellent attention to detail and accuracy * Proficiency in Microsoft Office (Word, Excel, Outlook) * Ability to manage multiple documents and deadlines in a fast-paced project environment * Strong communication and coordination skills * Experience with document control systems or project management software * Familiarity with engineering drawings, project submittals, and revision tracking * Experience supporting industrial installation or construction projects Travel Required: Hours may vary. This job description is not a contract for employment. Employment with Beck & Pollitzer USA is at will and may be terminated by either party at any time, with or without cause or notice, in accordance with applicable law. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic as established by law. If you require assistance or an accommodation to complete a job application, please contact our Human Resources Department at usa.hr@beck-pollitzer.com or by calling (864) 574-6551.

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Responsibilities

This role is responsible for managing, organizing, and maintaining all project documentation, including drawings, specifications, and reports, to ensure accuracy and compliance. The specialist will coordinate the distribution, tracking, and secure storage of all project records throughout the installation project lifecycle.