Document Control Specialist (Contractor) at Axens Group

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

0.0

Posted On

16 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, EDMS Systems, Microsoft Office Suite, Communication Skills, Organizational Skills, Attention to Detail, Printing Equipment Operation, Self-Sufficiency, Teamwork, Adaptability, Clerical Skills, Quality Management, Health and Safety Awareness, Environmental Protection, Project Management, Data Management

Industry

Oil and Gas

Description

JOB SUMMARY The Document Control Specialist is responsible for electronically distributing documents to users and ensures that all users possess the correct versions of documents. This is a position will be on a contract (1099) to begin, with potential for this to be a perm position. JOB DUTIES/RESPONSIBILITIES * Follow established procedures and distribution lists to distribute documents to users by using the current in house EDMS system and any Client EDMS system as needed. * Must be able to follow project index and compile electronic version of final project data books. * Operates various types of printing equipment to reproduce documents into hard copies of final data books if required. * Reviews documents to ensure reproduction quality. * Run weekly reports out of the EDMS system for Project Managers per project. * Attend any required project Kick Off Meetings. * Manages document logs to track document status and other clerical records for document control center. * Must be highly adaptable to changing project requirements. You will be assigned to multiple projects and will need to manage all the document requirements for each. * Assists the Document Control team by prioritizing daily work and reviewing the document control man hour budget. * Prolonged periods sitting at a desk and working on a computer. * Must be able to lift up to 15 pounds at times. * Performs other duties as assigned. EDUCATION * High school diploma or equivalent required. WORK EXPERIENCE * 2 years of related experience highly preferred. REQUIRED SKILLS/ABILITIES * Excellent verbal and written communication skills. * Proficient in Microsoft Office Suite or related software. * Ability to operate various types of document reproduction equipment. * Excellent organizational skills and attention to detail. * Ability to learn/use multiple EDMS systems (Aconex, Assai, Vendom, Documentum, etc.) * Ability to be self-sufficient and work both in a team and solo environments. * High work ethic required. QHSE REQUIREMENTS Quality * Take responsibility for the sustainability of Axens and ensuring quality performance * Report any and all quality related issues or non-conformities to your manager * Maintain awareness, proactively participate and support all Axens policies for quality management * Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 9001:2015 * Assist in achieving Site, Department, Regional and Global Quality Management Program goals and objectives. Health and Safety * Take responsibility for the health and safety of self and others * Report any and all health and safety incidents to your manager * Maintain awareness, proactively participate and support all Axens policies and objectives regarding health and safety * Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 45001:2018 * Assist in achieving Site, Departmental, Regional and Global Health and Safety goals and objectives Environmental: * Take responsibility for the sustainability of Axens and protecting the environment * Report any and all environmental concerns or incidents to your manager * Maintain awareness, proactively participate and support all Axens policies regarding environmental protection * Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 14001:2015 * Assist in achieving Site, Departmental, Regional and Global Environmental Management Program goals and objectives

Responsibilities

The Document Control Specialist is responsible for electronically distributing documents and ensuring users have the correct versions. They will manage document logs, assist the Document Control team, and compile electronic versions of final project data books.