Document Control Specialist I at Aecom USA

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control System Administration, Electronic Document Management System (EDMS), Aconex, Technical Documentation Management, Drawing Control, Vendor Document Management, Log Maintenance, Transmittal Issuance, Correspondence Monitoring, Document Revision Control, As-Built Documentation, Progress Reporting, Master Document Register Maintenance, License Tracking, Infrastructure Projects, Engineering Design Consultancy

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description Responsible for the administration of a comprehensive document control system to support program-wide administrative, engineering, and operational activities. This role ensures timely, accurate, and systematic management of all project documentation in alignment with project and client requirements, with a particular focus on electronic document control through platforms such as Aconex. Maintain and control all technical documentation including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically. Ensure proper use and upkeep of the Electronic Document Management System (EDMS), particularly Aconex, for receiving, tracking, and distributing project documentation. Prepare and maintain accurate logs and registers such as Critical / Non-Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, CARs, and others as required for monthly progress reports. Issue documents using approved transmittal formats in accordance with project procedures to the client, consultants, site teams, and company stakeholders. Monitor incoming and outgoing correspondences, ensuring timely routing, response tracking, and archiving. Coordinate with Head Office and Vendors to obtain updated versions of all documents and ensure the latest revisions are distributed to relevant parties. Support the compilation and submission of final as-built documentation in compliance with approved document closeout procedures. Assist in the preparation of daily, weekly, and monthly reports by maintaining regular records of site document activity. Maintain the Master Document Register for each project and ensure readiness for progress reporting and milestone payment submissions. Track license registration and renewal requirements as per applicable project regulations. Qualifications Minimum Qualifications: Degree preferred but not essential; relevant certifications in document control are an advantage. Experience: Minimum 7 years of experience in a similar role, preferably within a construction supervision or engineering design consultancy. Proven experience with Aconex on large-scale infrastructure, building, or industrial projects is essential. Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Dubai Business Group: DCS Legal Entity: AECOM MIDDLE EAST LIMITED DUBAI BRANCH Business Line: Transportation Work Location Model: On-Site Operating Group: International Primary Location: AE - Dubai, UAE - UBora Tower - Site

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Responsibilities

The role is responsible for administering a comprehensive document control system to support program-wide administrative, engineering, and operational activities, ensuring timely and accurate management of all project documentation, especially electronically via platforms like Aconex. This includes maintaining and controlling technical documents, managing logs, issuing documents using approved formats, and coordinating updates with stakeholders and vendors.