Document Control Specialist I Energy at Aecom USA

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

0.0

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Information Management, SharePoint, MS Office, MS Excel, Common Data Environments, Quality Assurance, Report Preparation, Stakeholder Management, Data Organisation, Project Management Methodology, Version Control

Industry

Civil Engineering

Description

Company Description Come and grow with us. AECOM’s Energy practice provides a wide range of services from consulting and engineering design to energy engineering, energy procurement and construction (EPC) for power, energy efficiency, and renewable energy clients. Our understanding of the big picture – and the interconnection between generation, distribution, storage, and the demand side of the meter – allows us to deliver holistic strategies that improve and modernise next generation energy infrastructure. We connect knowledge and experience across our global framework to bring together a unique combination of engineers, planners, scientists, and project managers who advance cleaner, secure, and more sustainable energy solutions. Everyone belongs at AECOM We’re committed to diversity, equity, inclusion, and belonging - because great ideas come from diverse perspectives. AECOM is proud to be a Fortune 500 Most Admired Company, a WGEA Employer of Choice for Gender Equality, #Work180 Equitable Workplace Awards 2025 Winner and an AWEI Bronze Tier LGBTQ+ Inclusive Employer. Job Description At AECOM, our Document Controllers in our Energy business are an integral part of our teams, helping to support, enable and ensure document management across disciplines as they look to design and solve complex engineering and infrastructure related projects. In this role, you will be managing the intake, handling and storage of documentation for project related documents and the project or programmes Information Management System. Typical duties include compiling reports, archiving materials and ensuring seamless document management, as well as facilitating system access for the project team while ensuring that security, project documentation quality, and privacy requirements of stakeholders are met. How you’ll make a difference: Document Management including setting up the approach for document management and storage, across both physical and digital filing systems to ensure accurate and accessible records. Supporting and maintaining document version, ensuring availability of the latest updates and that all documentation complies with relevant standards and requirements. Managing requests for documentation, liaising with project teams and external parties to distribute information securely and appropriately. Contributing to quality assurance activities such as reviewing and maintain the accuracy of records, editing as necessary to keep them up to date, and identify and correct any non-conformities. Training and supporting team members on document management processes and systems, ensuring understanding of document control procedures and compliance with standards. Prepare regular and ad-hoc reports on project documentation status, including tracking late documents and issuing updates to management and project teams. Guideline Development: Develop Master Document Registers and Project Document Control Guidelines as required to meet project specifications. Communication: Act as the main point of contact for document control standards, file naming conventions, and the formal issuance of deliverables, including drawings and models. Qualifications The following qualifications and experience are highly desired, but if you don’t tick all the boxes, you could still be a perfect fit for this role. Please apply, all applications will be considered. Here’s what we’re looking for: Excellent document and data organisation abilities, ideally including current experience in a Document Control or similar role Familiarity with project management approaches and methodology, and an affinity to supporting and enabling project and design management teams Hands-on experience with SharePoint, MS Office and MS Excel and ideally familiarity with other document management software beyond these tools Excellent communication skills and interpersonal skills, with the ability to work collaboratively across teams with different stakeholders, clients and engineering disciplines A working knowledge of major Common Data Environments and Information Management Systems Analytical and able to problem-solve, especially pertaining to the management of document-related issues Ability to work in a self-directed approach, managing competing time priorities to achieve outcomes Additional Information Why you’ll love working with us Flexible work arrangements available, aligned with the market and client facing role requirements Purchase up to 6 weeks additional annual leave per year Volunteer and representation leave Flex public holidays – swap Easter or other holidays for ones that suit you better Ready to push the limits of what’s possible? We welcome applications from individuals of all backgrounds, including those with disabilities, additional health or mental health needs, and/or neurodiverse conditions. If you require any adjustments during the hiring process, please let us know. Applications are reviewed as they come in, and the role may close earlier than expected, so if this opportunity sounds like you, we encourage you to apply as soon as possible. Learn more about life at AECOM: LinkedIn, Facebook , Instagram, X, YouTube - explore our AECOM voices, employee stories, latest projects, and much more! AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: Our vision for Reconciliation. At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. AECOM acknowledges the Traditional Owners and Custodians of the lands on which we, our clients and our communities live and work around Australia. We pay our respects to their cultures and to their Elders — past, present, and emerging. We are committed to connecting to Country in our work through meaningful engagement with First Nations peoples and businesses. Find out more about our Australian Reconciliation Action Plan here: https://aecom.com/au/our-vision-for-reconciliation/. About AECOM AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM. Freedom to Grow in a World of Opportunity You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours. State/Province: Victoria Business Group: DCS Legal Entity: AECOM Australia Pty Ltd Business Line: Energy Work Location Model: Hybrid Operating Group: International Primary Location: AU - Melbourne, VIC - Collins Square

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Responsibilities

Manage the intake, storage, and distribution of project documentation and maintain the Information Management System. Develop document control guidelines and ensure all records comply with quality and security standards.