Document Control Specialist at Luster National

Mill Valley, California, United States -

Full Time

Start Date

Immediate

Expiry Date

10 May, 26

Salary

0.0

Posted On

09 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Project Management, Version Control, Regulatory Compliance, Communication, Organizational Skills, Problem Solving, Collaboration, Document Management Systems, Microsoft Office Suite, ISO Standards, Training, Record Keeping, Report Generation, Audit Support, Process Improvement

Industry

Business Consulting and Services

Description

About the Positions We’re seeking Document Control Specialists to support large, heavy-civil infrastructure programs—including highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. These roles focus on managing the flow, accuracy, and organization of project documentation across all project phases. This posting is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need. This posting targets CITY, STATE. Responsibilities may include, but are not limited to, the following: Maintain and organize project documentation, ensuring accuracy, version control, and accessibility. Implement document control procedures in alignment with stakeholder standards and industry best practices. Ensure compliance with regulatory requirements, contractual obligations, and internal policies. Track and manage document revisions, approvals, and distribution across project stakeholders. Coordinate with project managers, engineers, contractors, and other stakeholders to ensure proper document flow. Facilitate communication between internal teams and external stakeholders regarding document updates. Provide training and guidance on document control processes to project personnel. Utilize enterprise document management systems to store and retrieve project records. Ensure proper indexing and metadata tagging for efficient document retrieval. Support audits and inspections by maintaining organized and accessible records. Generate reports on document status, approvals, and outstanding actions. Conduct periodic reviews to ensure document integrity and compliance with project requirements. Assist in preparing documentation for regulatory submissions and project closeout. When serving as the sole document control resource on a project, may also support meeting agenda preparation, minutes, and other administrative tasks as needed. Attributes Excellent written and verbal communication and interpersonal skills. Excellent multi-tasking and organizational skills. Collaborative mindset that fosters teamwork, trust, and positive relationships. Natural curiosity, problem-solving abilities, and a passion for continuous process improvement. Strong collaboration skills that enable work across departments as well as with peers and team members. Minimum Qualifications Bachelor’s degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience. 5+ years of hands-on document controls or similar experience on large (>$500M), complex, heavy-civil infrastructure projects. Experience working with a variety of construction and project-related documents, including drawings, RFIs, submittals, and correspondence. Familiarity with ISO-based document control standards, guidelines, and best practices. Proficiency with industry standard enterprise document control systems and version control (e.g., SharePoint, e-Builder, Procore, Aconex, Asite, etc.) Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.) Preferred Qualifications Master's degree in engineering, construction management, business administration, or project management. Experience with large (>$500M), complex, heavy-civil highways, roads, bridges, transit (including rail and bus), and/or airport projects. Experience in multiple phases of the project lifecycle (e.g., predesign, design, procurement, construction, and post-construction). Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software. Compensation Details The salary range listed for this role is $XXk-$XXk/year ($XX-$XX/hour). Please do not let our salary range deter you from applying if you are interested in the role. The final salary offered will be based on multiple factors and thoughtfully aligned with each candidate’s level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, geographic location, etc. Just LOOK at the Benefits We Offer! Unlimited flexible time off Paid holidays Paid parental leave Health, dental, and vision insurance Flexible spending accounts (healthcare and dependent or elder care) Long-term disability insurance Short-term disability insurance Life insurance and accidental death and dismemberment 401(k) plan with guaranteed employer contribution Formal career planning and development program $2,500 annually toward professional development Wellness program with monthly wellness stipend Company cell phone or cell phone plan reimbursement Free personalized meal planning and nutrition support with a registered dietitian Free personal financial planning services Employee assistance program Employee discounts Employee referral bonus Specific plan details and coverage for each benefit noted above will be provided upon offer. Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization. All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster. Please email hiring@luster.com for accommodations necessary to complete the application process.

Responsibilities

The Document Control Specialist will maintain and organize project documentation, ensuring accuracy and compliance with standards. They will also facilitate communication among stakeholders and support audits by maintaining organized records.