Document Control Specialist at Oklo

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Full Time

Start Date

Immediate

Expiry Date

01 Jan, 26

Salary

85000.0

Posted On

03 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Electronic Document Management System, Document Control, Quality Control, Document Metadata, User Support, Troubleshooting, Technical Writing, Document Formatting, MS Word, MS Excel, Adobe Acrobat Pro, SharePoint, Data Entry, Analytical Skills, Communication Skills, Detail Oriented

Industry

Electric Power Generation

Description

Thanks for your interest in Oklo! We are searching for a Document Control specialist to join our team. Position Description The Document Control specialist is responsible for the day-to-day execution of Electronic Document Management System (EDMS) workflows to enable creation, revision, and use of documents to meet business and regulatory requirements. Specific responsibilities may include: Process approved documents for release, ensuring only latest versions are in circulation Meet document-action requests for creation, revision, and cancellation of documents Perform quality control checks on submittals' document control elements (e.g., title, ID, version, approval, headers/footers, history) Ensure and maintain proper access permissions and document metadata in EDMS Provide first-line user support on EDMS tools, workflows, and document requests Troubleshoot file access/availability, directing staff to guidance resources or escalating issues when necessary Facilitate SME reviews for comment resolution Generate status/metrics reports as required Support QA audits, surveillances, and management assessments by providing requested documents for review Contribute to records-related tasks as needed Maintain confidentiality regarding various types of sensitive information Assist with maintaining templates and forms as needed Support Document Control Manager in programmatic initiatives and process improvement Competencies We are looking for a Document Control specialist who knows about: Using an Electronic Document Management System (EDMS) for document control and/or records management in a technical, engineering, scientific, government, legal, or business setting Nuclear QA regulations (i.e., ASME NQA-1) and how document control supports compliance Integrated safety management and change/configuration control aspects of document control Principles of document/information/content lifecycle management Document templates, styles, formatting, headers/footers, collaborative editing Using software such as MS Word/Excel, Gmail/Calendar, Adobe Acrobat Pro, EDMS system (e.g., SharePoint, Documentum, Devonway); bonus software proficiency includes Box, Slack, Confluence, Jira, SharePoint Typing and data entry skills We are looking for a Document Control specialist who is: Logical with strong reasoning, analytical, and critical thinking skills Highly detail oriented, with desire for accuracy and consistency Trustworthy and mature, capable of properly handling sensitive information A great communicator in both verbal and written form Organized and can prioritize and manage time/productivity without supervision Helpful and professional when it comes to meeting customer needs Passionate about clean energy and making advanced fission a reality An optimist at heart with a good attitude toward collaboration and teamwork Willing and able to learn quickly, and to think differently or do things in new ways Comfortable in a fast-paced, highly iterative startup environment An excellent writer who can write in a modern active voice, so make your cover letter compelling and write it well! Minimum Qualifications: 5+ years in a regulated industry (nuclear strongly preferred), with 3 of those in document management experience Education of at least an Associate’s degree required; Bachelor’s preferred Remote work capability and ability to use video conferencing and cloud-based apps Willing and able to travel ~15% of workdays S. citizenship required Bonus Qualifications: Performing or supporting technical writing/editing, word processing, or document compositing (layout/formatting) Who you are: A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that. Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals. A team-player: Oklo genuinely is a team. We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others. We do incredible things because we work as a team. An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator. Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day. Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward. About Oklo compensation: Salary: $68,000-$85,000 Oklo offers flexible time off, equity, competitive pay, 401k, health insurance, FSA, flexible work hours, and other benefits. We are looking to fill this position immediately! This position may involve access to information subject to U.S. export control laws. Only applicants who meet the definition of a U.S. person under applicable laws may be eligible. About Oklo Inc.: Oklo Inc. is developing fast fission power plants to deliver clean, reliable, and affordable energy at scale; establishing a domestic supply chain for critical radioisotopes; and advancing nuclear fuel recycling to convert nuclear waste into clean energy. Oklo was the first to receive a site use permit from the U.S. Department of Energy for a commercial advanced fission plant, was awarded fuel material from Idaho National Laboratory, and submitted the first custom combined license application for an advanced reactor to the U.S. Nuclear Regulatory Commission. Oklo is also developing advanced fuel recycling technologies in collaboration with the U.S. Department of Energy and U.S. National Laboratories.

Responsibilities

The Document Control Specialist is responsible for executing EDMS workflows for document creation, revision, and compliance. This includes processing approved documents, performing quality control checks, and providing user support.