Document Controller (1-year contract) at Aecom USA

The Hague, South Holland, Netherlands -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

0.0

Posted On

09 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, RFI Coordination, Submittal Management, Workflow Coordination, Project Library Management, Document Management Systems, Project Controls, Project Administration, Compliance, Ethics, MS Office, Construction Works Understanding, Design Understanding, Liaising

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description For our major construction project at the Maasvlakte in Rotterdam we are currently looking for a Document Controller to ensure document management consistency across all projects, maintaining control and traceability of the documentation. In the role of Document Controller, you will be part of AECOM’s PMC (Project Management Consultant) team based on the Project site office of approx. 12 people as well as the client team of approx. 20 people involved in: · Pro-active coordination of RFIs (Request for Information) / Submittals of the Contractors: · Distribute the RFIs/Queries to the correct Disciplines · Coordinate the responses from the Design Team · Report on status of submittals and workflows · Send the response to Contractor/ Client in due course · Keeping track of workflows, coordinating with team members and Lead Verifiers · Proactive and team player, raising risk/issues on time · Full coordination of the Project Library and the Project Document Management System · Assist with tasks related to Project Controls such as programme, quality systems, onboarding, logistics and broader project admin. · Answering questions/queries from the team, in charge of document libraries · Liaising with Document Controllers from the Client and Contractor to facilitate collaboration Qualifications Preferred Qualifications · Leading example in compliance and ethics · Ability to work under pressure to tight deadlines · Ability to handle multiple projects · Ability to work in multi-disciplinary and multi-Contractors team Requirements · Experience with MS Office and/or using Document Management Systems · Document Control Certification is an advantage · Specific training courses related to Document Management and Quality is an advantage · Fluent in English · Basic understanding of Construction Works · Basic understanding of Design and our disciplines (knowing what needs to go to who) Additional Information About AECOM AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM. Freedom to Grow in a World of Opportunity You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours. State/Province: South Holland Business Group: DCS Legal Entity: AECOM Netherlands B.V. Business Line: B&P - Buildings & Places Work Location Model: Hybrid Operating Group: International Primary Location: NL - Den Haag - Oude Middenweg 17

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Responsibilities

The Document Controller will proactively coordinate RFIs and Submittals from contractors, distributing queries, coordinating responses from the design team, and reporting on status and workflows. This role also involves full coordination of the Project Library and Document Management System, along with assisting with Project Controls and broader project administration tasks.