Document Controller/Administrator at Egis Group

AlUla, Medina Province, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

18 May, 26

Salary

0.0

Posted On

17 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Administration, EDMS Platforms, Aconex, SharePoint, Version Control, Metadata Management, Workflow Monitoring, Compliance, Auditing, Reporting, Training, Project Management Consulting, Organizational Skills, Analytical Capabilities, Microsoft Office Suite

Industry

Civil Engineering

Description

Company Description Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development. Our 20,500 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organization of society and the living environment of citizens all over the world. Job Description We are seeking an experienced Administrator/Document Controller to join our Project Management Consulting team in AlUla, Saudi Arabia. In this role, you will be responsible for managing and controlling project documentation using advanced EDMS platforms. You will play a critical role in ensuring document accuracy, accessibility, and compliance across all project phases, supporting our PMC operations with meticulous attention to detail and organizational excellence. Manage and maintain all project documents within EDMS systems, including Aconex and SharePoint, ensuring proper organization, version control, and accessibility Implement and enforce document control protocols and procedures to ensure compliance with project requirements and organizational standards Create, update, and maintain document registers, metadata, and filing structures to facilitate efficient document retrieval and project tracking Coordinate document submissions from project stakeholders and contractors, verifying completeness and accuracy before uploading to the EDMS platform Monitor document workflows and approval processes, tracking status and escalating delays to ensure timely project progression Perform regular audits of the EDMS system to identify discrepancies, redundancies, and opportunities for process improvement Provide technical support and training to project team members on EDMS system usage and document management best practices Generate reports and analytics on document management activities, system usage, and compliance metrics for project stakeholders Collaborate with project managers and team leads to understand documentation requirements and customize EDMS configurations accordingly Archive and manage historical project documents according to retention policies and regulatory requirements Qualifications 3-5 years of professional experience as a Document Controller or Administrator in EDMS environments Demonstrated expertise with Aconex and SharePoint platforms, including advanced configuration and user management capabilities Proven experience supporting Project Management Consulting (PMC) organizations or similar project-based environments Strong proficiency in document management principles, version control, and metadata management Excellent organizational and time management skills with the ability to manage multiple documents and workflows simultaneously Detail-oriented mindset with strong analytical capabilities to identify process inefficiencies and recommend improvements Proficient in Microsoft Office Suite and comfortable learning new software systems quickly Excellent written and verbal communication skills in English, with the ability to provide clear instructions and support to diverse team members Knowledge of project management fundamentals and familiarity with construction or engineering project documentation (preferred) Experience with document compliance, regulatory requirements, and information security protocols (preferred) Ability to work effectively in a multicultural environment and adapt to the local business context in Saudi Arabia Business Line: Energy and Sustainable Cities Type of contract: Permanent contract Service Line: Buildings Region: Middle East and South Asia Job Family: zz-DoNotUse-Digital, Information and Technology Profession: zz-DoNotUse-Contract management

Responsibilities

The role involves managing and controlling all project documentation using advanced EDMS platforms like Aconex and SharePoint, ensuring accuracy, version control, and accessibility across all project phases. Key duties include implementing document control protocols, coordinating submissions, monitoring workflows, and performing system audits to maintain organizational standards.