• Full time - Permanent position based in our office in Adelaide CBD
• Flexible, supportive team environment & Competitive Salary Package
• Growing ASX listed Multidiscipline Engineering business

Our Project Services team based in Adelaide is currently seeking a suitably experienced Document Controller / Administrator. Reporting to the Operations Lead, you will:

• Be the initial point of contact for project personnel with regards to document control, document management and administrative support.
• Manage the day-to-day operational activities in the office (induct new employees, ordering supplies/catering, setting up meeting rooms, maintaining office presentation, general office management).
• Deliver administrative activities as required for projects and staff (i.e. credit card reconciliation, raising purchase orders, booking travel/accommodation/events, organising HSE initiatives).
• Be willing to take minutes and prepare meeting agendas for larger meetings and other general administrative duties as required.
• Develop effective, professional, and proactive working relationships with internal and external stakeholders and customers
• Work Directly with the Design and Engineering team to Support day to day document control requirements.
• QA checking of all documentation for correct numbering, revision control, status, format, tile and legibility.
• Maintain document control systems and folder structures, including document registers.
• Maintain original documents/drawings and check print files and keeping all superseded revisions.
• Ensure controlled documents are transmitted in accordance with project specific procedures

ABOUT THE ROLE

Our Project Services team based in Adelaide is currently seeking a suitably experienced Document Controller / Administrator. Reporting to the Operations Lead, you will:

• Be the initial point of contact for project personnel with regards to document control, document management and administrative support.
• Manage the day-to-day operational activities in the office (induct new employees, ordering supplies/catering, setting up meeting rooms, maintaining office presentation, general office management).
• Deliver administrative activities as required for projects and staff (i.e. credit card reconciliation, raising purchase orders, booking travel/accommodation/events, organising HSE initiatives).
• Be willing to take minutes and prepare meeting agendas for larger meetings and other general administrative duties as required.
• Develop effective, professional, and proactive working relationships with internal and external stakeholders and customers
• Work Directly with the Design and Engineering team to Support day to day document control requirements.
• QA checking of all documentation for correct numbering, revision control, status, format, tile and legibility.
• Maintain document control systems and folder structures, including document registers.
• Maintain original documents/drawings and check print files and keeping all superseded revisions.
• Ensure controlled documents are transmitted in accordance with project specific procedures.

To be successful in this role, you will have following:

• Previous experience in document control and/or administration professional (minimum 2 years) working in a similar industry.
• Previous experience providing document control support.
• Highly organised and solution focused who likes to work in a fast-paced environment with varied work and competing deadlines.
• Document Management System experience and an understanding of the project phases from start-up, design, procurement (award), and handover.
• Previous experience using Aconex.
• Flexibility to be available after hours in order to meet project deadlines on an as required basis.
• Outstanding reliability, organisation, planning and attention to detail.
• Intuitive listening, and exceptional written and oral communication abilities.
• An ability to problem solve, with a solution-focused outlook.
• Experienced team player with an ability to effectively prioritise