WORK WITH US. CHANGE THE WORLD.

At AECOM, we’re delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world’s trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We’re one global team driven by our common purpose to deliver a better world. Join us.
Job Description

We are seeking a detail-oriented and organized Document Controller to join our team in Abu Dhabi, United Arab Emirates. As a Document Controller, you will play a crucial role in managing and maintaining our organization’s documentation systems, ensuring accuracy, accessibility, and compliance with company standards.

• Develop and maintain document control systems, including naming conventions and filing structures for easy information retrieval
• Ensure timely updates and changes to documents to meet set deadlines
• Coordinate with various departments and stakeholders to manage document edits and approvals
• Track and maintain accurate records of all documents within the organization
• Implement and follow company quality assurance program procedures
• Conduct regular audits of the document management system to ensure compliance with company policies and industry standards
• Collaborate with project managers to establish document control procedures for specific projects
• Manage the archiving process for outdated or completed project documentation
• Prepare and distribute copies of documents to appropriate personnel
• Provide training to team members on document control procedures and best practices
• Generate regular reports on document control activities and system performance for management review
• Assist in the implementation of new document management technologies and software as needed

QUALIFICATIONS

• 5 years of overall experience in document control, with at least 3 years of experience in the UAE
• Diploma in Business Administration, Information Management, or a related field
• Proficiency in document management systems and databases
• Advanced skills in Microsoft Office Suite, particularly Excel and SharePoint
• Strong attention to detail and excellent organizational skills
• Ability to work efficiently under pressure and meet deadlines
• Excellent communication skills, both written and verbal
• Experience in conducting system audits and preparing compliance reports
• Knowledge of industry-standard document control practices and procedures
• Ability to work collaboratively in a team environment
• Adaptability to new technologies and software related to document management
  Additional Information

• Develop and maintain document control systems, including naming conventions and filing structures for easy information retrieval
• Ensure timely updates and changes to documents to meet set deadlines
• Coordinate with various departments and stakeholders to manage document edits and approvals
• Track and maintain accurate records of all documents within the organization
• Implement and follow company quality assurance program procedures
• Conduct regular audits of the document management system to ensure compliance with company policies and industry standards
• Collaborate with project managers to establish document control procedures for specific projects
• Manage the archiving process for outdated or completed project documentation
• Prepare and distribute copies of documents to appropriate personnel
• Provide training to team members on document control procedures and best practices
• Generate regular reports on document control activities and system performance for management review
• Assist in the implementation of new document management technologies and software as neede