Document Controller at Aecom USA

Riyadh, Riyadh Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

15 Dec, 25

Salary

0.0

Posted On

16 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Organizational Skills, Attention to Detail, Microsoft Office, Document Management Software, Communication Skills, Record-keeping, Technical Terminology, Team Collaboration, Adaptability, Efficiency Improvement, Transmittals Preparation, Data Distribution, Document Cataloging, Project Coordination, Quality Standards

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description We are seeking a detail-oriented and organized Document Controller to join our team in Riyadh, Saudi Arabia. As a Document Controller, you will play a crucial role in managing and coordinating the flow of technical documents within our organization, ensuring accuracy, efficiency, and compliance with company standards. Establish and maintain a comprehensive library of reference documents, adhering to the company's quality standards and record-keeping procedures Coordinate the flow of technical documents (requisitions, data books, drawings, specifications, calculations) between projects, engineering disciplines, and other related support groups both internally and externally Create and maintain computerized indexes for active engineering documents, generating electronic/hardcopy reports as needed Prepare transmittals for engineering documents and requisitions, ensuring timely distribution and proper documentation Assist in the preparation of operations manuals and job data books, including developing indexes, assembling binders, and ensuring timely printing and assembly Manage document cataloging, packing, and long-term storage or disposal of engineering documents during project closeouts Type, copy, distribute, and file project correspondence and meeting minutes with a high level of accuracy Maintain an established data distribution system and schedule for assigned projects based on client, project, and supplier requirements Collaborate with project managers, directors, and team members to ensure efficient document control processes Continuously improve document management procedures to enhance overall efficiency and organization Qualifications Bachelor's degree in any field of study; relevant certifications or training certificates are a plus Proven 5 years of experience in document control and management within a corporate environment Proficiency in Document Control management software, such as Asite, ACONEX, or Prolog Strong working knowledge of Microsoft Office suite, particularly Excel, Word, and PowerPoint Familiarity with document control hardware and software, including scanners and optical character recognition tools Excellent organizational skills with a keen eye for detail and accuracy Ability to work efficiently under pressure and meet deadlines in a fast-paced environment Strong written and verbal communication skills in English Knowledge of record-keeping and reporting procedures Understanding of engineering documents and technical terminology preferred Demonstrated success in previous positions, showcasing reliability and growth potential Ability to work collaboratively in a team environment while maintaining individual responsibility for assigned tasks Adaptability to learn new software systems and processes as required Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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Responsibilities

The Document Controller will manage and coordinate the flow of technical documents within the organization, ensuring accuracy and compliance with company standards. Responsibilities include maintaining a library of reference documents, preparing transmittals, and collaborating with project teams.