Document Controller at Aecom USA

Riyadh, Riyadh Region, Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

09 Jun, 26

Salary

0.0

Posted On

11 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Distribution System Maintenance, Document Revision, Coordination, Record Keeping, Standardized Procedures, Document Tracking System Maintenance, Document Control System Preparation, Document Copying, Sign-off Assurance, Document Distribution, Quality Assurance Program Implementation, Filing Systems Maintenance, Classification, Indexing, Version Control, SharePoint Proficiency

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description • Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements. • May revise system or schedule as required to ensure timely approvals and distribution. • Ensures changes to document in a timely fashion in order to meet set deadlines. • Responsible for coordination with other parties to make sure document edits are made and proofed. • Tracks and keeps records of documents. • Follows standardized procedures but may have to use discretion to complete project. • Ensures document tracking and production system is maintained. • Prepares and maintains a document control system for all forms of documentation. • Makes copies of drawing for production and other company employees. • Assures that all completed documents have been signed-off by the appropriate personnel. • Distributes copies of documents to the appropriate personnel. • Implements and follows company quality assurance program procedures. Specifically, the document controller responsibilities are: 1. Maintain and update document filing systems (both electronic and physical). 2. Ensure proper classification, indexing, and version of control of documents. 3.Track submissions, approvals, revisions, and deadlines. 4. Distribute documents to internal teams and external partners. 5. Review documents for accuracy and completeness. 6. Manage access permissions, security, back up and archiving. 7.Prepare document status reports, and support audits. 8. Use document management system such as SharePoint. Requirements: 1. Diploma or Degree in Business, Administration, engineering , or related field. 2. Strong organization, and communication skills, and willingness to learn. 3. Proficient in MS office or any document control software. 4. female with or without experience, and a resident in Riyadh. Note that that AECOM shall provide on the job training for the selected candidate. Additional Information About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. State/Province: Riyadh Business Group: DCS Legal Entity: URS Saudi Arabia Business Line: Environment Work Location Model: Hybrid Operating Group: International Primary Location: KSA - Riyadh, SA - Malaz District

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Responsibilities

The role involves maintaining established data distribution systems and schedules based on project requirements, ensuring timely approvals and distribution of documents, and tracking all document changes and records. Responsibilities also include preparing and maintaining document control systems for all documentation forms and ensuring proper sign-off by appropriate personnel.