Document Controller at Aecom USA

Dublin, Leinster, Ireland -

Full Time

Start Date

Immediate

Expiry Date

25 May, 26

Salary

0.0

Posted On

25 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Document Storage, Document Sharing, Document Register, RFI Register, Action Log, Issue Log, Project Control Tools, Document Management Systems, Aviation, Infrastructure Programmes, Procore, Autodesk Construction Cloud (Docs), Aconex, Quality Assurance, Data Entry

Industry

Civil Engineering

Description

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description Start here. Grow here. At AECOM, we are recruiting a Document Controller to join us in our Dublin office. The role will be based on site for three days per week, with the remaining two days worked remotely. Here’s what you’ll do: The Document Controller will be responsible for supporting the programme team with all document storage, sharing, and document control protocols. They will coordinate all programme documentation and act as the first point of contact for all documentation-related queries. Working as part of the programme team, the role holder will support the implementation of programme control tools, manage programme document management systems, and provide general administrative support to the programme team. Your day-to-day will include but not be limited to the following tasks and responsibilities: Populate and maintain the document register, request for information (RFI) register, action log, issue log, and other project control tools as required. Analyse, interpret, and summarise the status of project registers and logs, providing clear and accurate information to the project team. Generate and issue weekly status and overdue reports relating to project documentation, actions, issues, and other project-related information. Ensure the appropriate issuance, receipt, and storage of documents in accordance with the project document control procedures. Interface with external document suppliers, including consultants and contractors, and ensure compliance with the document control procedures set by the Contracting Entity. Enforce, maintain, and continuously improve a clear and robust project filing and document management system. Actively identify and propose improvements to document control and filing processes. Support the implementation of project Quality Assurance, Quality Control, and Health and Safety processes by participating in internal and external audits. Provide general administrative support to the project team, including photocopying, filing, document collation, and data entry. Monitor and track runway developments at major airports worldwide and produce a monthly summary report. Manage and maintain the external stakeholder database, including data input and report production as required. Prepare inputs for monthly executive reports and coordinate contributions for collation by the Project Director. Track and monitor office supply inventory and support reordering as required. Qualifications Ready to push the limits of what’s possible? Here’s what we’re looking for: As the successful candidate, you will have experience working within our primary infrastructure markets along with having the following qualfications and experience. Extensive expeirence in document control, ideally within aviation or large infrastructure programmes. Ideally platforms such as Procore, Autodesk Construction Cloud (Docs), and Aconex, ensuring accurate document control, version management, and compliance with project procedures. Familiarity with pre-construction programming and multi-disciplinary project environments. Additional Information We celebrate diversity, including neurodiversity, and believe it enriches our team. We welcome applications from all backgrounds and abilities. If you are an applicant with a disability that requires reasonable accommodation to complete the application process, please contact us at [email protected] At AECOM, we value everyone's unique contributions and perspectives. If you meet some of the requirements above or have transferable skills you believe would benefit us, we would be delighted to hear from you! About AECOM AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $16.1 billion in fiscal year 2025. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM. Freedom to Grow in a World of Opportunity You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too. Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours. We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address [email protected] if you would like to apply through the Disability Confident Interview Scheme. All your information will be kept confidential according to EEO guidelines. State/Province: Dublin Business Group: DCS Legal Entity: AECOM Ireland Limited Business Line: B&P - Buildings & Places Work Location Model: Hybrid Operating Group: International Primary Location: IE - Dublin, 1 Burlington Plaza

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Responsibilities

The Document Controller will support the programme team with all document storage, sharing, and control protocols, acting as the first point of contact for documentation queries. Key tasks include maintaining various project registers, generating status reports, and ensuring document issuance and storage comply with project procedures.